Best To-Do List Apps for Mac in 2025

To-do list apps are the ultimate way to keep track of what to do.

Right now, Apple offer only the basics with Apple Reminders on Mac. For many users this leaves them eager for a more unique, compelling to-do app that they can use to manage work or personal life. If you want life outside of Reminders, our recommendations will rock your world of planning.

What criteria did we follow for this list?

• Well-crafted for Mac - There's nothing worse than downloading an app that is buggy or not designed for the OS. Picked for either M1 or Intel.

• Good, reliable options - All the tools picked will be easy to use, but also reliable tools that we know from reviewing across other spectrums.

🎥 Here's our video breakdown...

1. Motion

Best for AI-Powered

Motion is first on our recommendations. It’s quite well known as an AI task management platform, and it’s probably not for more casual users. It does work well on Mac, and it’s easy to use. Designed with a simple user interface that can be changed in appearance, in dark mode and in light mode.

Many people like this application because it’s on a wide range of devices, but also comes with a clean look and feel that many people can manage their projects and tasks alike. Motion works for individuals and for teams, and it’s primarily based around AI prioritization, which means you can add your tasks and they’ll basically reorganise themselves into the right places, based on the context that you add.

So for Mac users, you’ll love this one as an easy-to-use, AI-powered application, but it will come at a price. The application is quite steep in price, with some plans charging $49 per month.

Pros for Mac Users

• Great for documents and tasks alongside each other.

• Good for those who suffer from prioritizing.

• Despite being a web app ported to Mac, it works well (no offline mode).

Who's it best suited for?

• Suitable for busy individuals who need help planning workload.

• Those with bigger budgets (eg. $29 per month onwards).

• Open to expanding into using with their team.

2. Structured

Best for Casual Users

Structured is the perfect app if you just want to create a systematic routine that you can follow every single day. For Mac users, they love it because it’s simple and does have some AI features, which can help you save time adding those tasks. You just speak into it, say what order you want to do the tasks in, and then it will help you to get them done in that order, but works well on Mac.

It’s not a massively complex application, if you compare it to other apps on the list like Motion, but it will just get the job done if you want a simple routine that you can work on during the day and for more casual use.

Pros for Mac

• Easy to use and works offline (unlike Motion).

• Uses AI (premium) to help organize the list using your voice.

• Great for basic users and comes at reasonable lifetime pricing.

• Perfect Mac app for more casual to-do list management.

Best suited for?

• Casual users who want to manage home/life/light work.

• Those on iOS and Android who want a good on the go planner.

• Good for routines and ADHD planning.

3. Superlist

Best for Tasks & Notes

Superlist is a to-do list application (compared to others) but it’s well-built for Mac and credited as an easy-to-use experience.

It combines task management on Mac with your notes, so that you can create notes, checklists, and items like that, all in one location that you can collaborate with other team members on. A lot of people like this because you can share up to five team members in one workspace for free, allowing you to collaborate and there are loads of gestures and animations as part of the Mac app that make it fun to use.

Primarily, people like this one if the calendar is not massively important. Superlist lacks the ability to visualize all of your tasks on the calendar, which apps like Motion and others have on this list, but you’ll find it easy to use and a good base if you’re somebody that wants a balance between a good quality app with a low price to it.

Pros for Mac

• Allows you to share with up to 5 people in your team for free.

• Speedy and fast loading and managing tasks on Mac.

Best suited for?

• Basic users who want to manage their to-do list.

• Good for those who want to see work tasks alongside personal tasks.

• Great for small teams who all use Mac.

4. Blitzit

Best for Timer Lovers

Blitzit is a very, very popular app at the moment on Mac for many reasons.

The first being that you can download on Mac and it comes as a one time fee for lifetime access. It makes it really affordable for a lot of people on Mac to download it and avoid the whole subscription cost. There is a subscription plan, but it’s per month. If you want the yearly or lifetime pricing, it makes it a lot cheaper overall.

Blitzit comes with some great features, like the ability to stack up your next tasks, start a timer to interact with each of the tasks, and it’s popular with the ADHD community to help you to better organise those tasks. It works really well on Mac, as it can be pinned to the menu bar and is easily accessible.

Pros for Mac

• Nice and easy to use task stacking.

• It also comes with import for Notion and more coming too.

• Good for ADHD focused workflows.

• Works well with the Mac menu bar for upcoming tasks & timer.

Best suited for?

• Those who thrive with timers and like to use Pomodoro with their tasks.

• Something lighter and more easy to use than say Motion or Akiflow.

5. Things 3

Best for Minimal Users

Things 3 is probably the best all-round Mac to-do list out on the market. It’s easy to use, fast, and comes with a gorgeous design. It’s almost like Apple should have designed this one instead of Apple Reminders. The experience is super easy to use.

It allows you to add tasks together along with lists and projects for your own personal goals. It’s not good for sharing with others because there are no sharing capabilities, but what it will do is help you to plan your goals alongside your tasks and really capture what’s important. This application comes at a one-time fee as well, a bit like Blitzit. For Mac users, it’s $49.99, which they’ll like to save a bit of money.

Pros for Mac

• Stunning on Mac and works well with gestures too.

• Comes as a $49.99 one-time pricing meaning you never pay again.

• Does come with Cloud-based storage.

Best suited for?

• Those who want an easy to use design.

• Those who love minimal well-built Mac apps.

• Those who aren't worried about the latest features & updates on tools like this.

6.Todoist

Best for All Round

Todoist is another great to-do list application as an all-rounder that works well on Mac.

Many people really like Todoist because it comes with good iOS and Mac support, which means that you get great widgets, very similar in nature to what you get with Things 3. The application works well on Mac and will allow you to do all the regular stuff, but just with a solid app that works incredibly well offline.

Todoist is the one app that we always recommend as a more generalist application. It’s so underrated in terms of what it can do, and a lot of people really find it to just breeze well whilst on Mac. It’ll also work with Google Calendar now, allowing you to see upcoming items, but it does have the Mac menu bar, allowing you to see tasks that you’re working on. But sadly, it doesn’t have any timer experiences, which other apps like Akiflow and Blitzit do.

Pros for Mac

• A solid offline to-do app for Mac.

• Works well for menu bar access.

• No grand gestures, design or abilities like Things 3.

Best suited for?

• For those who want something easy to use

• For those who want a balance between robust work features & personal use.

7. Akiflow

Best for Task Consolidaiton

Akiflow is a good application if you’re a busy professional—someone who manages their tasks quite a lot and needs help with time blocking. It won’t be as extensive as an AI-powered task management platform like Motion, but it will be somewhere in between that and Todoist.

Akiflow presents itself with so many great features, allowing you to organize your tasks, bring tasks in from other applications like email, project management software, or other such tools, and also presents itself as a clean user interface to start dragging items in.

There is a timer baked into Mac Akiflow, and also there is a Mac menu bar for seeing upcoming meetings that connects with Google Calendar and Outlook Calendar. It’s easy and approachable, but it will cost you starting from $19 per month.

Pros for Mac

• Good for bringing tasks together in one place

• Works with both Google Calendar & Outlook Calendar

• Comes at a pricey $19 per month as more of a premium to-do app for Mac

8. OmniFocus 4

Best for GTD

One of our final recommendations is OmniFocus 4, which is really tailored towards GTD users, but works incredibly well on Mac.

OmniGroup, the creators of OmniFocus 4 have created high-quality iOS and Mac devices. They also build it for Apple Watch very well too.The application is a bit more serious in terms of its setup. It’s not for casual users, neither is it for busy professionals that are looking to use AI to help organize their lives. It’s very much a manualized setup for organizing your tasks using a systemized approach for GTD.

It’s got features like Forecast, and it’s just a solid application for working offline, and many people credit it as one of the most great to-do list apps for Mac that is more tailored towards GTD.

Pros for Mac

• Solid Mac app for GTD focused users

• Well-built app from OmniGroup, makers of the app

• Not for everyone and definitely not for casual users

Other Notable Mentions

Which one is best suited for your needs?

Let's help narrow down the recommendations for you:

Best for Beauty

• Things 3 - Perfect for those who want something minimal, gesture-based and works best for macOS devices.

• Superlist - An attractive option for Mac users if you like animations and ways to quick add tasks.

Best for Speed

• Godspeed - One of the fastest to-do list apps for Mac with the power of keyboard shortcuts too.

• OmniFocus 4 - Built by OmniGroup, this is fast and reliable for power users that use GTD to plan tasks.

Best for Security

• Lunatask - If you worry about secure E2E task management, Lunatask offers that as part of their to-do list app.

Free Mac To-Do List Apps

Looking to narrow down your search to those tools that are solely free or no-cost:

• Todoist - Offers a good free plan with no calendar modes, but this is free with very few limits.

• Superlist - Offers a good free plan and good for small teams too that want to offer the basics to up to 5 members.

• Griply - For your habits, life planning & tasks in one base, Griply is underrated for Mac users now.

• Any DO - For personal and work use, the lists are easy to manage and there's no limit of how many tasks you can add and manage on Mac.