7 Best In Personal AI Note-Takers for Meetings 2025

After using an AI note-taker on Google Meet, or Microsoft Teams, you can quickly get used to them.

Using them to save you time on the transcribing and summary is a huge time-saver for pre and post meeting preparation. Millions have flocked to them in the few years, as a go-to way to capture the most important notes from online recordings, but what about in person or IRL meetings? Can you find tools for that?

Many of the popular tools offer this in person, via your iOS or Android devices, allowing you to capture the meeting notes. So let's explore.

What makes in person note-taking apps so helpful?

Here are some of the features that draw people to in person meeting tools:

• Offline Transcriptions - Some of them don't rely on being online. This helps to be in low internet areas and still capture the transcription of the call to re-process later.

• Travel Time = Productivity - If you're in sales meetings and you're going back to back, this helps you to turn that travel time into work time or AI working for you.

1. Granola

Best for iOS

Granola is a Mac and iOS app that can be used for IRL meetings to take notes.

Many people like Granola for the ability to take your own notes at the same time as the transcription being made. One of the things that people like about the iOS app is that they can open this and use it for anything from coffee meetings to conference events, with it still working in noisy scenarios.

You can still use the AI chat ability to ask questions about what was happening in the meeting and connect up with calendar apps to sync with events you have in there - so dates and titles are all connected. You can sign in via Mac and take your own notes too, so it works for the Apple lover.

We tested Granola AI offline and it synced once you came back online, so that the transcription was preserved.

Best features

• Offline transcriptions and editing for notes.

• The ability to write your own notes alongside.

• Well designed app that people love.

Best for?

• Founders, busy professionals and VCs.

• Can be for anyone who needs something reliable & good-looking.

• Mac & iOS users.

Budget friendly or not?

• Starts for free with 25 meetings.

• Premium is $18 per user, per month.

• Not as affordable as many others.

2. Coconote

Best for Students

In person meetings could be a lecture or talks at university of college, from your teacher or lecturer.

Making notes needs to be agreed on with the speaker and class, but if they are happy, Coconote could be a good solution for students using IRL note-taking. With Coconote, you can let your phone do the audio recording from both iOS and Android to record the meeting. The meeting is then uploaded and unlike Granola, you can turn your notes into more than just summarized notes. It allows you to turn them into podcasts, quizzes, flashcards and re-use the content to turn it into a more interactive format for learning, a huge benefit for students.

Best features

• Good for in person meeting notes for students.

• Turns your notes into podcasts, quizzes and flashcards.

• Quizzes allow you to learn more effectively.

Best for?

• Students at college/university level.

• Those with ADHD as it helps work with their pain points.

• Those who lack the ability to learn from just lectures and want to inject fun into their learning.

Budget or not?

• Can be used for free with limits (subject to change).

• Coconote starts from $9.99 per month.

3. Otter AI

Best for All-Round

Long before AI note-takers were a thing, Otter Notes was a live transcription software with accurate real-time transcription.

Otter allows you to take notes using your voice, record your meeting, allows you to tag with keywords, and get accurate transcription with speaker breakdown tool. Many people like the ability to just get a breakdown of your meetings or personal notes. It now is one of the leading AI note-takers for meetings and audio dictation tools on the market. Otter wants to be one of the more popular meeting agent tools to do things in the background for you, but the main benefit is the team based element.

Inside of Otter, you can have channels for updating your team on what's new, connect up other apps & chat with your notes - all on the go too, perfect for in person sales meetings (which Otter excels well in).

Best features

• Agents for media/sales/IT and beyond to help you get things done.

• Accurate live transcription for meetings.

• Good team collaboration functions.

Best for

• Small to large teams.

• Individuals that want something easy to capture voice in person.

Budget friendly or not?

• You get 300 minutes free, but then it's paid beyond.

• The pricing starts from $8 per month.

• Not mad pricing making it a good all-rounder.

4. Minutes

Best for Basic Use

Minutes is a highly-rated iOS, Android & mac app for taking meeting notes using AI.

Many people love the way it works with minimal effort. It's used by 600K+ people and as an in person meeting note-taker, it has been on the App Stores for some time with a very good rating. You can still use AI chats to help unpack any of your transcriptions. It also has local automatic punctuation, capitalization, and line breaks support as you speak away.

Best features

• Good transcription features for AI note-taking.

• Recording in person works well and is a popular iOS and Android for it.

• Has grammar improvement features for all notes taken making copy & paste easier to others on the go.

Best for?

• It has a very broad use case and used by 600K+ people.

• A good all-round one for people in IRL meetings.

Budget friendly or not?

• Pricing starts from $14.99 per month

• Annual pricing is $99.99 for full all-access.

5. Fireflies

Best for Android

Fireflies is a well-known AI note-taker with the ability to be used on web, iOS and Android.

Although it works well on all devices, Fireflies has one of the top-ratings for Google Play Store, making it a popular selection for Android users looking for a quality way to take and make notes. Many people like how you get to connect other services and integrations, and the robust nature of the platform that has been investing in their future (valued at over 1Bn with plans to grow their relationship with Perplexity).

6. Voicenotes

Best for Everyday

Voicenotes upgrades your basic voice notes on your device, but also allows you to take iOS and Android meeting notes.

Many people like this as it's well-designed, has an easy nature and feels a lot like the basic voice notes services that comes with iOS and Android services, with upgrades. Lots use Vocienotes, not just for meeting notes, but also for journalling as they go to work or speaking their mind as it helps to capture things securely in one place.