11 Best AI Note-Takers for Meetings in 2025
Best Ai Meeting Apps
25 Mar 2025
Meetings are getting better with AI. There are many tools now that can organize meetings for you and transcribe all of them giving you insights. Here are the best AI meeting tools out there.
Finding the right AI note-taker can be overwhelming.
Whether you're looking to use one in your next meeting, or within your team to save some admin time.
Which one do you choose?
There's much to know, understand, and research to pick the best.
We've added 25 of them to a meeting and found the best ones worth your time. But first let's explore what an AI note-taker is and what it can do for you.
Free Cheat Sheet to AI Note-Takers
Everything you need to know about AI note-takers summarized in a free guide. Your questions on how to pick AI note-takers, to how they work explored. Download the free beginner's cheat sheet to AI note-takers.
Download Free GuideWhat are AI note-takers?
AI note-takers help you transcribe meetings, summarize them & produce insights.
This is based on the meeting discussion. Many AI note-takers allow you to chat with your notes after the meeting. They can be used with Microsoft Teams, Zoom, Google Meet or even in the background. People use these AI note-taking tools to save time preparing, taking meeting minutes & after meetings.
Best AI Note-Takers
The ability to join discussions and consolidate everything for you is now a superpower millions of people are racing to acquire. AI note-taking is simple to use. Many of these tools plug in with Google Meet, Zoom, Cisco Webex or Microsoft Teams, working in the background to spout out summaries and insights for you. Here's our picks:
1. Fellow
Fellow is designed for teams to take meeting notes using AI.
It works with Google Meet, Microsoft Teams & Zoom to capture meeting notes. Fellow offers a decent set of features that allow your team to not just collate AI notes, but extract action items from meetings, set-up automations, book meetings using a calendar & more.
Fellow tends to be a better option for teams that want the whole meeting experience to be captured. Suitable for sales, marketing or freelancers for internal and external meeting management.
Best For
- Designed for teams
- Good for pre, in & post-meetings
Pricing & limits
- Limited to 5 AI meeting notes per month
- Business pricing unlocks the unlimited use & access
- Solo users can use for $19 per month, billed annually
Why it's good
- Easy to use design & feel
- Accurate transcription
- Good sharing features like clips & action items
- Redaction feature for removing mentions
Things to consider
- The free plan limits you to 5 meetings per month
- To access team pricing you need 3 users minimum
Where to download it
- iOS, Android, macOS, Windows & web
Our verdict
We were impressive with Fellow. The combination of features for those who have lots of meetings is fantastic. The balance of the pre and post meeting management works very well and in our tests we found it to be one of the better all-round tools in our list and well worth exploring if you want to bake it all in one app.
2. Otter AI Notes
Otter AI is a transcription tool that can be used for meeting notes.
Many people use Otter AI for transcribing meetings as they have been a popular option for many years. The tool works by capturing your transcript in tools like Zoom, Google Meet & Microsoft Teams, turning it into notes, AI summarizes and allows you to use AI chat to communicate with the notes. Otter is a well-known name in the transcription space and comes with many solid integrations for saving time after meetings.
Best For
- Accuracy of live transcription
- Good for individuals and teams
Pricing & limits
- Allows up to 300 minutes of monthly transcription
- Around $8 per month to upgrade to premium subscriptions
Why it's good
- Easy to use and functional
- One of the only live transcription tools
- Otter AI chat is baked into free access
- Translates to French and Spanish too
- You can connect meeting slides in-line from powerpoints
- Very popular for sales with a dedicated sales experience
Things to consider
- Otter AI had privacy concerns in October 2024
Where to download it
- iOS, Android & web
Our verdict
Otter has been around for many years, we used it many years before. These guys have cracked the quality of transcription. Having the Otter AI assistant to answer questions and use to better learn from your meetings is a good things to have. With 300 minutes free, if you had 6 meetings per month at 45 minutes, you'd be fine to use.
3. Fireflies AI
Fireflies AI is a good all-round free AI note-taker to consider for your notes.
Many people like to use it for meeting transcriptions with helpful features like soundbites and AskFred, AI assistant to help ask questions about meetings. One of the good abilities in Fireflies is there is no video meeting recording, which is a feature for many that is just a bonus. The application bakes in features like soundbites, AskFred and more features to help save time summarizing meetings.
Best For
- Freelancers
- Individuals
- Smaller teams
Pricing & limits
- Unlimited transcription with extension
- Total storage limit is 800 minutes
- $10 per user, per month (annual) to upgrade to full unlimited access
Why it's good
- Easy to use design and feel
- Soundbites is a good feature for clipping audio
- No video recordings as part of free (not needed for most people)
- You can upload past meetings using MP4 files
- Use the "AskFred" AI feature in free pricing
Things to consider
- Not as comprehensive meeting summaries as others
- Action items are limited in the basic pricing
Where to download it
- iOS, Android, Web
Fireflies AI verdict
Fireflies is a good all-round AI note-taker with good abilities. It serves the basic AI note-taker well with some AI chat abilities with AskFred that can be helpful for managing your discussions. It isn't too pricey either for those who want something that isn't going to blow you away.
4. Notta AI
Notta AI is one of the most used tools on the market with over 7M users worldwide.
Being one of the most popular options, doesn't mean you are always the best. Notta offers a range of abilities that allow you to modify transcripts, vocabulary, AI notes within your transcripts, download functions and much more.
As a Japanese based company, Notta does well to offer multi-language transcriptions for meetings with multi-speakers as part of their premium options. Notta lets itself down with aggressive pop-ups and pushes to become a premium subscriber, more so than many of the other options on the list.
Best For
- Individuals
- Smaller teams
Pricing & limits
- 120 minutes per month transcription
- Limit of 3 minutes per transcription per recording
- Priced at a reasonable $99 per year pricing
Why it's good
- Easy to use and approachable
- Good range of apps and tools to access
- Known for multi-lingual transcription
- Transcription and notes were good
- Good range of text modification features like vocabulary
Things to consider
- The 3 minute limit per transcription is not good
- Aggressive pop-ups if you decide not to upgrade to premium
- Quite cluttered even inside the documents experience
Where to download it
- iOS, Android, web
Free Cheat Sheet to AI Note-Takers
Everything you need to know about AI note-takers summarized in a free guide. Your questions on how to pick AI note-takers, to how they work explored. Download the free beginner's cheat sheet to AI note-takers.
Download Free Guide5. Fathom
Fathom offers a lot baked into their free transcription tool.
As part of Fathom, you get unlimited transcriptions and for the budget conscious, this could be a perfect starting point. On top of that, you earn rewards or points, per meeting, earning points means prizes too. Fathom is easy to use, comes with some good sharing abilities and accurate transcription.
It isn't the most attractive option out there but it does serve as solid choice for those who want something reliable and happy to include a banner in their meetings, as an enforcement for unlimited use.
Best For
- Budget conscious solo users
Pricing & limits
- Unlimited transcriptions on free plan
- There are limitations for the free plan
- The monthly upgrade to remove limits is $19 per month
Why it's good
- Easy to install and use
- Works with a wide range of tools
- Good transcription and template building for adding context
- Fathom points gained earn rewards
- Good for the basic user
Things to consider
- Not the most attractive option on the list
- If you don't upgrade, you get in meeting banners
Where to download it
- iOS, Android, macOS, Windows & web
6. Granola AI
For macOS users, Granola AI is one of the best choices.
Unlike many of the other AI note-takers, it requires no plug-in into each meeting, working in the background to reduce the constant reminder for people joining the meeting about the AI note-taker joining. Granola works nicely if you want to take notes during meetings and want to combine them with AI to make better notes. This allows you to have a bit more control, but also tailor the AI to be more contextual at what matters most.
It lacks action items or more meeting collaboration abilities, but as a personal AI note-taker, it does well for macOS users who want to use it in the background.
Best For
- Mac users
Pricing & limits
- Free for up to 25 meetings
- Costs $20 per month for unlimited access
Why it's good
- Background AI note-taking, no plug-ins
- Allowing you to take your notes is very helpful
- Create your own meeting templates
- Works offline to take notes now
Things to consider
- Only for macOS users
- Much more basic than other options
Where to download it
- macOS
7. Supernormal
Supernormal is a good all-rounder, much like Fireflies offers a similar set of features and a good offering for those wanting some help with task management alongside too.
The tool is good to use and one of the strong tools in Supernormal is the tasks and agent abilities you can add to each of the meetings you do, or set-up automatically. The features were liked the most were the tasks abilities allowing you to assign tasks to others, the insights for clipping the best bits of meetings for knowledge management and the transcription abilities.
The AI search lacked in our tests in bringing together all the previous meetings and the insights from them.
Best For
- Individuals
- Smaller teams
Pricing & limits
- 1,000 minutes of storage per user, total
- Limited access for free pricing
Why it's good
- Good meeting transcription abilities
- For task management, they have Kanban modes
- Great way to extend meetings with section creator (premium)
- Chatting with the AI search allows you to clip "insights"
Things to consider
- Not as good AI search - didn't find backdated meeting information in our tests
- Enforces automatic sharing of notes post-meeting, not best for knowledge conscious
Where to download it
- Web
8. Sana AI
Sana AI is a enterprise-ready AI note-taker with powerful abilities.
It is recommended more for those that will use it for AI agents and task management, as this is the area it excels the most in. You get free access to up to 20 meetings a month, each transcript is accurate and you can use the AI chat feature to communicate with each of the meetings you have.
The real power comes with the abilities with AI agents. These AI agents can be set-up to help get teamwork done for you and one of the things that they are pushing towards as a company.
Best For
- Good for AI agents
- Suitable more for enterprise level
Pricing & limits
- Free to use for 20 meetings per month
- Premium starts at $30 per month, a more premium tool
Why it's good
- One of the better AI transcription
- Use AI chat with each meeting, with web search too
- Great for meeting profiles before and after
- Works well for tasks and AI agents to create processes after
- More suitable for larger scale teams and businesses
Things to consider
- Good for the everyday user with 20 meetings
- Not for everyone, much more suitable to large teams
Where to download it
- Web
9. Bluedot
Only use Google Meet and want something more discrete.
Bluedot is a good Google Meet AI note-taker with good for quick capture. The free plan will only get you 5 meetings, not monthly, but lifetime, so a premium plan will be required. We were impressed with how it worked quickly, allowed you to jump right into the meeting transcript afterwards and worked in the background well.
For those who might want to replace Loom, they have a screen recording tool baked into the Chrome extension that also works with Arc and Brave for quick explainer videos.
Best For
- Only for Google Meet users
- Screen recordings too
Pricing & limits
- 5 meeting limit, lifetime
- You can get access to the non-video plan for $14 per month
- So not good for free, ongoing users
Why it's good
- Works in Google Meet, but in the background
- Easy to use with the Chrome extension
- Opens up post-meeting to analyze and detail the meeting
- Doubles up as a screen recording tool too as a Loom replacement
- Really nice feel & look
Things to consider
- Has a maximum limit of 1 hour per recording (in premium)
- Zoom importer only works in Business pricing plan (good for external meetings)
Where to download it
- Chrome Extension, works with Arc & Brave too
10. tl;dv
You may have heard of these guys from their social media efforts.
They aren't just funny on TikTok, but have built a well-created AI note-taker, that's much more tailored for sales teams or those sealing deals with clients.
tl;dv creates a good, easy to use AI note-taker that has unlimited meetings for individuals and some unique features in the premium pricing that caught our attention. AI reports help you summarize meetings and extract the most important metrics for key objectives you might be working on. The other feature that we liked was the monitoring of staff meetings for those teams.
Looking like they are aiming to be more of a sales insight platform in the longer term, this app impressed us.
Best For
- Sales teams
- Individuals or small teams
Pricing & limits
- Free plan includes unlimited meetings & viewers
- Some limitations on the density of AI summaries provided
Why it's good
- One of the better, easier looking to navigate and use
- Unique AI reports feature that summarizes meetings & creates action points
- Good for monitoring staff and performance by extracting key metrics from each meeting
- Meeting templates were decent and impressive
Things to consider
- Much more suited towards sales and business professionals
Where to download it
- Web
11. Grain
Grain is aiming to be the AI note-taker for growing teams and as one of the bonuses of this offer free, unlimited AI transcriptions for everyday folks with a single seat license. Using this one was good, there wasn't advanced task management, or detailed features in the free offering, but it served as a great-looking, easy to use AI note-taker.
Best For
- Individuals who want free tool
- Growing teams
Pricing & limits
- Free for unlimited meetings
- Premium comes with advanced AI notes & starts at $19 per month
Why it's good
- Beautiful design and abilities
- Great for free use and solo note-takers
- Meeting summaries are well-done and easy to follow
Things to consider
- Limit of 45 minutes per meeting
- Doesn't include any task panels
- No integrations for solo users
- Tasks are good, but hidden in the meeting
Where to download it
- macOS, web
What is the best AI note-taker for me?
Time for the real question, what would we recommend for each use case or scenario.
We spent over 10 hours exploring these tools, working out the best ones and filtered them down for you with these recommendations:
Best Free AI Note-Takers
If the wallet is important or you want to get started for free. These are the top recommendations for free use or generous access to meeting transcriptions and AI note-taking.
Best All-Round Free: Grain
Grain came on top as our best free all-round tool. It offered the majority of the experience in the free plan with unlimited access and no limits on storage making it our go-to recommendation here:
Runner-up: Fathom & TL;DV
Both of these tools came in next positions thanks to their no limits on meetings, in their free pricing.
Best AI Note-Taker For Teams
If your team is on the hunt for an AI note-taker and you have a budget, great!
There are a few tools we'd like to recommend starting with Fellow, Grain & Otter AI. All are suitable options for teams looking for better clarity on the notes during meetings. The reason we recommended these three, is that they are all tailored in features and scale to take on multiple users.
Best All Round Team Use
Best For Automations
Looking for the most powerful recommendation, no matter the cost?
These tools are best for the more advanced users, ones that want the most baked into the app as possible.
Best Overall for Automations: Fellow
Fellow is a full stack meeting experience.
It comes with all the integrations, abilities in meeting to manage your AI note-taking but most importantly allows you to prepare for meetings using agendas, profile examination & more.
Best AI Note-Taker for AI Agents
Both Sana and TL;DV are both good tools for all-round use. TL;DV better suited for sales teams and Sana AI better suited for larger teams that can help with agents and automations post-meeting.
Best AI Note-Taker for Sales
If you're looking for something powerful for sales.
tl;dv was the top recommendation from our research allowing you to do a lot of performance and key metric analysis from others using it in your team. These features can be helpful when you have lots of sales reps trying to reach the top spot in the performance sheets.
Free Cheat Sheet to AI Note-Takers
Everything you need to know about AI note-takers summarized in a free guide. Your questions on how to pick AI note-takers, to how they work explored. Download the free beginner's cheat sheet to AI note-takers.
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