Best AI Meeting Note Takers in 2025

Your next meeting might look very different.

Yes. The AI note takers have landed and they want to transcribe your meeting for you and summarize all that happened. The amount of these AI note takers that have popped up in the last year is incredible, all with their own unique approaches to capturing your meeting notes. The concept of administration is becoming drastically easier thanks to AI.

Why would you want a meeting note taker?

Some reasons why you might want to consider embracing an AI tool for your meetings:

• Works in Background - They join as bots or background note takers, not making a sound & just work with little to no interruptions.

• Faster & More Accurate - As they take the exact transcript with good accuracy, many of them take all the meeting notes verbatim.

• Agentic Productivity - Many of the AI note takers can flag actions, begin follow-up and connect up with apps you already use to get jobs done for you.

What is an AI note-taker?

• An AI note-taker helps you transcribe meetings, summarize them & produce insights.

• Many AI note-takers allow you to chat with your notes after the meeting and they can be used with Microsoft Teams, Zoom, Google Meet or even in the background.

• People use these AI note-taking tools to save time preparing, taking meeting minutes & after meetings.

• You can also take meetings in person with AI note-takers.

1. Fellow

Best for Teams

Fellow is designed for teams for meeting collaboration.

One of the things that makes Fellow unique is the focus on the three areas of a meeting - the agenda, the meeting notes & the post meeting. It handles all of those very well to help build the best picture of what the meeting looked like and how to prepare for the next one best. aIt works with Google Meet, Microsoft Teams & Zoom to capture meeting notes. Fellow offers a decent set of features that allow your team to not just collate AI notes, but extract action items from meetings, set-up automations, book meetings into your calendar & much more.

Fellow tends to be a better option for teams that want the whole meeting experience to be captured.

Best Features

• Handles calls with all major meeting platforms (Meet, Teams etc.)

• Take your own notes or expand on the AI note taker recommendations.

• See the full video recording and skip to sections.

• Use action items to flag important items, or let AI do that for you.

Unique Features

• Redact meeting clips for quick redactions.

• Helps prepare agendas and briefings in advance based on web knowledge.

Best for?

• Suitable for small to medium sized teams.

• A good all-rounder for those looking for something broader.

2. Otter Notes AI

Best for Transcription

Otter AI is a transcription tool that can be used for meeting notes.

Many people use Otter AI for transcribing meetings as they have been a popular option for many years. The tool works by capturing your transcript in tools like Zoom, Google Meet & Microsoft Teams, turning it into notes, AI summarizes and allows you to use AI chat to communicate with the notes. Otter is a well-known name in the transcription space and comes with many solid integrations for saving time after meetings.

Best For

• Accuracy of live transcription

• Good for individuals and teams

Pricing & limits

• Allows up to 300 minutes of monthly transcription

• Around $8 per month to upgrade to premium subscriptions

Why it's good

• Easy to use and functional

• One of the only live transcription tools

• Otter AI chat is baked into free access

• Translates to French and Spanish too

• You can connect meeting slides in-line from powerpoints

• Very popular for sales with a dedicated sales experience

Things to consider

• Otter AI had privacy concerns in October 2024

Where to download it

• iOS, Android & web

Our verdict

Otter has been around for many years, we used it many years before. These guys have cracked the quality of transcription. Having the Otter AI assistant to answer questions and use to better learn from your meetings is a good things to have. With 300 minutes free, if you had 6 meetings per month at 45 minutes, you'd be fine to use.

3. Fireflies AI

Fireflies AI is a good all-round free AI note-taker to consider for your notes.

Many people like to use it for meeting transcriptions with helpful features like soundbites and AskFred, AI assistant to help ask questions about meetings. One of the good abilities in Fireflies is there is no video meeting recording, which is a feature for many that is just a bonus. The application bakes in features like soundbites, AskFred and more features to help save time summarizing meetings.

Best For

• Freelancers

• Individuals

• Smaller teams

Pricing & limits

• Unlimited transcription with extension

• Total storage limit is 800 minutes

• $10 per user, per month (annual) to upgrade to full unlimited access

Why it's good

• Easy to use design and feel

• Soundbites is a good feature for clipping audio

• No video recordings as part of free (not needed for most people)

• You can upload past meetings using MP4 files

• Use the "AskFred" AI feature in free pricing

Things to consider

• Not as comprehensive meeting summaries as others

• Action items are limited in the basic pricing

Where to download it

• iOS, Android, Web

Fireflies AI verdict

Fireflies is a good all-round AI note-taker with good abilities. It serves the basic AI note-taker well with some AI chat abilities with AskFred that can be helpful for managing your discussions. It isn't too pricey either for those who want something that isn't going to blow you away

4. Notta AI

Notta AI is one of the most used tools on the market with over 7M users worldwide.

Being one of the most popular options, doesn't mean you are always the best. Notta offers a range of abilities that allow you to modify transcripts, vocabulary, AI notes within your transcripts, download functions and much more.

As a Japanese based company, Notta does well to offer multi-language transcriptions for meetings with multi-speakers as part of their premium options. Notta lets itself down with aggressive pop-ups and pushes to become a premium subscriber, more so than many of the other options on the list.

Best For

• Individuals

• Smaller teams

Pricing & limits

• 120 minutes per month transcription

• Limit of 3 minutes per transcription per recording

• Priced at a reasonable $99 per year pricing

Why it's good

• Easy to use and approachable

• Good range of apps and tools to access

• Known for multi-lingual transcription

• Transcription and notes were good

• Good range of text modification features like vocabulary

Things to consider

• The 3 minute limit per transcription is not good

• Aggressive pop-ups if you decide not to upgrade to premium

• Quite cluttered even inside the documents experience

Where to download it

• iOS, Android, web

Used by 7M users worldwide... that's a lot!

Best For

• Designed for teams

• Good for pre, in & post-meetings

Pricing & limits

• Limited to 5 AI meeting notes per month

• Business pricing unlocks the unlimited use & access

• Solo users can use for $19 per month, billed annually

Why it's good

• Easy to use design & feel

• Accurate transcription

• Good sharing features like clips & action items

• Redaction feature for removing mentions

Things to consider

• The free plan limits you to 5 meetings per month

• To access team pricing you need 3 users minimum

Where to download it

• iOS, Android, macOS, Windows & web

Our verdict

We were impressive with Fellow. The combination of features for those who have lots of meetings is fantastic. The balance of the pre and post meeting management works very well and in our tests we found it to be one of the better all-round tools in our list and well worth exploring if you want to bake it all in one app.

5. Fathom

Fathom offers a lot baked into their free transcription tool.

As part of Fathom, you get unlimited transcriptions and for the budget conscious, this could be a perfect starting point. On top of that, you earn rewards or points, per meeting, earning points means prizes too. Fathom is easy to use, comes with some good sharing abilities and accurate transcription.

It isn't the most attractive option out there but it does serve as solid choice for those who want something reliable and happy to include a banner in their meetings, as an enforcement for unlimited use.

Best For

• Budget conscious solo users

Pricing & limits

• Unlimited transcriptions on free plan

• There are limitations for the free plan

• The monthly upgrade to remove limits is $19 per month

Why it's good

• Easy to install and use

• Works with a wide range of tools

• Good transcription and template building for adding context

• Fathom points gained earn rewards

• Good for the basic user

Things to consider

• Not the most attractive option on the list

• If you don't upgrade, you get in meeting banners

Where to download it

• iOS, Android, macOS, Windows & web

6. Granola AI

For macOS users, Granola AI is one of the best choices.

Unlike many of the other AI note-takers, it requires no plug-in into each meeting, working in the background to reduce the constant reminder for people joining the meeting about the AI note-taker joining. Granola works nicely if you want to take notes during meetings and want to combine them with AI to make better notes. This allows you to have a bit more control, but also tailor the AI to be more contextual at what matters most.

It lacks action items or more meeting collaboration abilities, but as a personal AI note-taker, it does well for macOS users who want to use it in the background.

Best For

• Mac users and iOS users.

Pricing & limits

• Free for up to 25 meetings

• Costs $20 per month for unlimited access

Why it's good

• Background AI note-taking, no plug-ins

• Allowing you to take your notes is very helpful

• Create your own meeting templates

• Works offline to take notes now

Things to consider

• Only for macOS users

• Much more basic than other options

Where to download it

• macOS

7. Supernormal

Supernormal is a good all-rounder, much like Fireflies offers a similar set of features and a good offering for those wanting some help with task management alongside too.

The tool is good to use and one of the strong tools in Supernormal is the tasks and agent abilities you can add to each of the meetings you do, or set-up automatically. The features were liked the most were the tasks abilities allowing you to assign tasks to others, the insights for clipping the best bits of meetings for knowledge management and the transcription abilities.

The AI search lacked in our tests in bringing together all the previous meetings and the insights from them.

Best For

• Individuals

• Smaller teams

Pricing & limits

• 1,000 minutes of storage per user, total

• Limited access for free pricing

Why it's good

• Good meeting transcription abilities

• For task management, they have Kanban modes

• Great way to extend meetings with section creator (premium)

• Chatting with the AI search allows you to clip "insights"

Things to consider

• Not as good AI search - didn't find backdated meeting information in our tests

• Enforces automatic sharing of notes post-meeting, not best for knowledge conscious

Where to download it

• Web

8. Sana AI

Sana AI is a enterprise-ready AI note-taker with powerful abilities.

It is recommended more for those that will use it for AI agents and task management, as this is the area it excels the most in. You get free access to up to 20 meetings a month, each transcript is accurate and you can use the AI chat feature to communicate with each of the meetings you have.

The real power comes with the abilities with AI agents. These AI agents can be set-up to help get teamwork done for you and one of the things that they are pushing towards as a company.

Best For

• Good for AI agents

• Suitable more for enterprise level

Pricing & limits

• Free to use for 20 meetings per month

• Premium starts at $30 per month, a more premium tool

Why it's good

• One of the better AI transcription

• Use AI chat with each meeting, with web search too

• Great for meeting profiles before and after

• Works well for tasks and AI agents to create processes after

• More suitable for larger scale teams and businesses

Things to consider

• Good for the everyday user with 20 meetings

• Not for everyone, much more suitable to large teams

Where to download it

• Web

9. Bluedot

Only use Google Meet and want something more discrete.

Bluedot is a good Google Meet AI note-taker with good for quick capture. The free plan will only get you 5 meetings, not monthly, but lifetime, so a premium plan will be required. We were impressed with how it worked quickly, allowed you to jump right into the meeting transcript afterwards and worked in the background well.

For those who might want to replace Loom, they have a screen recording tool baked into the Chrome extension that also works with Arc and Brave for quick explainer videos.

Best For

• Only for Google Meet users

• Screen recordings too

Pricing & limits

• 5 meeting limit, lifetime

• You can get access to the non-video plan for $14 per month

• So not good for free, ongoing users

Why it's good

• Works in Google Meet, but in the background

• Easy to use with the Chrome extension

• Opens up post-meeting to analyze and detail the meeting

• Doubles up as a screen recording tool too as a Loom replacement

• Really nice feel & look

Things to consider

• Has a maximum limit of 1 hour per recording (in premium)

• Zoom importer only works in Business pricing plan (good for external meetings)

Where to download it

• Chrome Extension, works with Arc & Brave too

10. tl;dv

You may have heard of these guys from their social media efforts.

They aren't just funny on TikTok, but have built a well-created AI note-taker, that's much more tailored for sales teams or those sealing deals with clients.

tl;dv creates a good, easy to use AI note-taker that has unlimited meetings for individuals and some unique features in the premium pricing that caught our attention. AI reports help you summarize meetings and extract the most important metrics for key objectives you might be working on. The other feature that we liked was the monitoring of staff meetings for those teams.

Looking like they are aiming to be more of a sales insight platform in the longer term, this app impressed us.

Best For

• Sales teams

• Individuals or small teams

Pricing & limits

• Free plan includes unlimited meetings & viewers

• Some limitations on the density of AI summaries provided

Why it's good

• One of the better, easier looking to navigate and use

• Unique AI reports feature that summarizes meetings & creates action points

• Good for monitoring staff and performance by extracting key metrics from each meeting

• Meeting templates were decent and impressive

Things to consider

• Much more suited towards sales and business professionals

Where to download it

• Web

11. Grain

Grain is aiming to be the AI note-taker for growing teams and as one of the bonuses of this offer free, unlimited AI transcriptions for everyday folks with a single seat license. Using this one was good, there wasn't advanced task management, or detailed features in the free offering, but it served as a great-looking, easy to use AI note-taker.

Best For

• Individuals who want free tool

• Growing teams

Pricing & limits

• Free for unlimited meetings

• Premium comes with advanced AI notes & starts at $19 per month

Why it's good

• Beautiful design and abilities

• Great for free use and solo note-takers

• Meeting summaries are well-done and easy to follow

Things to consider

• Limit of 45 minutes per meeting

• Doesn't include any task panels

• No integrations for solo users

• Tasks are good, but hidden in the meeting

Where to download it

• macOS, web