Sunsama

Task Management

Adding tasks and sub-tasks and organizing them into project labels can be done within Sunsama. You can see how many tasks you have, the amount per day, and whether doing them all will be possible on the typical working hours you have suggested to the app. This is a favorite feature amongst those who want a better work-life balance.

Task Consolidation

Task consolidation means all your tasks in one place. You can add tasks from Notion, Trello, and around 15 other tools into Sunsama. This makes it the perfect place to manage all tasks in one. You can find the context needed to complete the task with a click, but the aim is to reduce the need to switch between apps.

Guided Planning

One of Sunsama's brilliant features is guided planning, which allows you to plan your day and reflect on the one that has just been. This experience is great for those who want to be more mindful of tasks. It is one of the best planning experiences on the market, and it will allow you to think better about a plan for your week or even the day ahead.

Week Objectives

Week planning is even more advanced. It allows you to set hierarchy goals for the week and feed amounts of time into your task list, making week goals more approachable.

Focus Mode

Focus mode allows you to set a timer, zoom into your task, and add notes as you go to the task. This is perfect for keeping better and more accurate focus. The timer on the desktop shows outside of the app, which means you can see it anytime.

Task Dashboard

Bringing tasks into one base is brilliant in Sunsama and has been available for many years. It allows you to get a sense of all the tasks you need to focus on for the day with the link back to the task. This is perfect for those who want to build a view from multiple projects and places without jumping apps into their week. Seeing Notion tasks alongside Jira tasks can be incredibly helpful.

Mindful Thinking

In this app, everything screams better tasks, not more tasks, meaning you can better focus on what matters. You will be hit by warning limits each day, so each day has a "total time" limit, meaning there will be warnings if you add too many tasks. This is great for showcasing that you won't be able to get them done and nudging you to think smarter.

Plan Modes

Planning is a feature that you can use every day in the app. This means you can coordinate tasks you want to do for the day, reduce overload by moving them to the next day, and ensure your tasks are better for planning. This is such a nice feature as it lets you quickly refresh your day, especially with productive ruts.

Doses of AI

They recently invested more into AI with auto-scheduling and the ability to get recommendations for what task channels a new task should belong to and completion time, which saves time by adding this metadata to each task each time. Smart use of AI that allows you more time to get things done.

Can Be Laggy

Sometimes, we've found that Sunsama on the desktop can be laggy when moving between the calendar and Kanban task view (week views) for planning. We noticed this over 3-6 months of using the application. Other than this laggy transition, the apps had no other issues. We saw this when examining a few other reviews compared to apps in the daily planning space.

Reduced Mobile App

For many who use mobile avidly, Sunsama might not be suitable as it is more of a reader experience for your tasks. This means you can't do all the wonderful things you can do in the desktop editions, not even 50% of what you do on the desktop. Something to note if you're very mobile-centric.