Best Reclaim AI Alternatives for 2025

Owned by Dropbox, Reclaim AI is one of the free tools for upgrading how you use Google Calendar or Outlook as an individual or a team.

But despite its superpowers, there are tools that can do similar things or even go above and beyond to help you use AI to better manage your tasks.

What Reclaim AI does best?

Reclaim has been on the market for a few years now, but here's some things we want to bring forward into our recommendations:

• AI Prioritization - Reclaim do wonders for helping your re-shuffle tasks based on the importance of them.

• Finding Focus Time - The platform helps craft and protect time that could be used for deep work without the noise of meetings.

• Work Life Balance - Reclaim helps you weave in habits like lunch/yoga/breaks into that routine of yours - a healthy balance.

In our experience, these are the best features of Reclaim and ones that we should be aware of when recommending you alternatives below.

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1. Sunsama

Best for Work Life Balance

Sunsama is a popular tool for work life balance.

For those who want a better way to focus on quality tasks, versus quantity tasks, you'll like Sunsama. Reclaim does present some great features for work life balance like habits for blocking time automatically, analytics for providing breakdowns on how you spent your time (something Sunsama does too) and the ability to use priority based task management for reducing the need to constantly think about what's next, but as a collective Sunsama is more unique for personal users as a full planner system.

Whereas Reclaim does wonders for teams that want to use these work life balance tools alongside.

Sunsama vs Reclaim AI

• Helps with task and time limits for your day unlike Reclaim.

• Offers a unique guided planning method for planning your next day and the week ahead.

• Sunsama has a more robust desktop app with good integrations with Notion, ClickUp & more.

• Reclaim does a better job for meeting scheduling and for automatic meeting scheduling for teams.

Best suited for?

• Sunsama is best for individuals who want to replace Reclaim with more mindful planner tool.

• Those open to spending a bit more per month to access, as Sunsama begins at $16 per month.

2. Motion

Best for AI Prioritization

Motion is one of the closest like-for-like alternatives to Reclaim, but not on a budget...

Reclaim offers good priority management features, auto-scheduling and time blocking to ensure that people don't book meetings with you. Motion offer all of these, but with more power. The AI tools that Motion offers prioritize your task, organize them into the project and can even delegate them to others. Motion is very powerful now with AI documents that can allow you to take notes and turn them all into a project or a task list for you. Motion offer so many ways for your team to book meetings, collaborate on a date.

But comes at a price, almost $29 per month for the basic tier (subject to change).

Motion vs Reclaim

• Motion presents a solid focus on AI prioritization, better than what Reclaim offers.

• Reclaim does meetings very well with 1:1 auto-scheduling and team group meetings handled.

• For work life balance, Reclaim does a better job with habits & focus time (in our opinion).

• For project management abilities & sharing, Motion wins here too.

Best suited for?

• Reclaim is better for meeting focused teams who have lots of 1:1.

• Motion is better for teams who need to plan, project & timeline their work.

• Motion is a lot more expensive per month than the top tiers of Reclaim - be aware!

3. Todoist

Best for Budget

If you're looking closely at the wallet and you don't care so much for the AI abilities for prioritization. We've got an option!

It might be worth going with a traditional to-do list app, and which one do we tend to recommend? Likely Todoist. It offers a great all-round experience for managing tasks, planning your work in Kanban boards & create recurring tasks. Todoist is your good old fashion to-do list app, which works very well for those who want something without the noise of AI or meetings. We placed this in our list as sometimes people need to consider a unique tool to their thinking, to see whether the constant exploration for a Reclaim alternative could be a shift in your thinking.

Todoist vs Reclaim

• Todoist doesn't offer meeting scheduling, work life balance abilities or even AI prioritization.

• But it will make a great home for your task management.

• If you're looking for something simple and easy to begin plotting your tasks on, this is a good choice.

Best suited for?

• Those who need a more basic to-do list app with no priority planning features.

• For those on a budget as Todoist costs $4 per month (subject to change).

4. FlowSavvy

Best for Auto Scheduling

FlowSavvy is an auto-scheduling tool for individuals. It focuses on your own prioritization and plotting in important tasks.

If you're seeking a auto-scheduling task management tool as an solo user, without the worry of meetings or work life balance features, FlowSavvy is a good value tool for that job. If you liked the look of Motion for your own use, but couldn't swallow the $20+ per month price tag, then FlowSavvy offers a top tier price of $8 per month (subject to change) - making it a mid-tier planning app for your needs. It helps to re-schedule tasks based on context you add to each task.

FlowSavvy vs Reclaim

• FlowSavvy does wonders for your auto-scheduling much like Reclaim.

• Works with Google Calendar & Outlook, like Reclaim, even iCloud too.

• Syncs with more than 1 calendar (2) on the basic plan.

• Pricing isn't crazy too, less than Reclaim pricing for auto-scheduling abilities.

Best for?

• For those who want auto-scheduling and help with prioritizing.

• Manage and organize workloads.

There are some recommended FlowSavvy alternatives to consider too.

5. Akiflow

Best for Consolidation

Akiflow is one of the tools always mentioned with Reclaim comes up. Much like Sunsama it helps users to bring in tasks from other apps into one base.

This is something that Reclaim doesn't offer and allows users a good way to better see all their tasks under one dashboard. Akiflow does have some work life balance features (Rituals) and some focus time blocking abilities, even a mode called Time Slots for better helping blocking out time to your needs. But when it comes to booking meetings, it only has a way to schedule a meeting with an external party.

Akiflow vs Reclaim

• Akiflow is better for managing all your tasks in one place.

• Reclaim does a better job for helping you to weave in habits & see where you spend your time.

• Akiflow doesn't do as good a job at helping you to plan, re-schedule and auto-plan features.

• There isn't many AI prioritization modes in Akiflow compared to Reclaim & Motion.

6. Clockwise

Best for Teams

For teams, Clockwise is the closest like-for-like alternative. It works with Google Calendar and Outlook to help schedule meetings and block time in for you. If you're a team and you're looking at the abilities that Reclaim offer for managing meetings, with flexible meetings and re-scheduling of tasks, you'll be good to have a look at Clockwise.

Clockwise vs Reclaim

• Reclaim does a better job at helping your plan your tasks separate to your calendar.

• Clockwise has some good AI chat abilities to help break down your tasks and events coming up.

• Clockwise is cheaper per month (subject to change) marginally for users.

Best suited for?

• Not for individuals.

• Best for teams of 3+ that want to plan calendar events and their schedule

7. Hoop

Best for Meetings

Hoop is an up-and-coming to-do list app that helps take the admin out of meetings you attend. It joins your Google Meets, or whatever you use, to basically extract important tasks, doing this with Slack and email, then compiling them into one location for you to then sort for later and prioritize. Much like Reclaim it has a way to sort and work out which task is most important. Each task is titled, managed into a tag and prepared for you to sort later. Hoop doubles up as an AI note-taking tool for meetings too.

Hoop vs Reclaim

• We'd recommend Hoop for busy individuals in lots of meetings.

• Doesn't have as many AI prioritization and work life balance features as Reclaim.

• Reclaim lacks an AI note-taking tool right now.

• Hoop works very well as a Mac to-do list app and on other devices.