Todoist is one of the best to-do list applications with all-round natured features.

Our Rating

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Highly Recommended!

This tool stands in the top 5% of tools on Tool Finder. Our ratings for tools factor in design, features, performance, practicality and value to help determine the tool's overall score.

Things we like

Really Good Reliability

A general all-round experience

Comes with Kanban boards & calendar views

Each view can be customized further

Generous free pricing

Things we don't like

Lacks a built-in time tracking experience which some people like to have with their task management

Despite Todoist adding calendar in 2024, the speed of development isn't as fast as other services and to-do apps

What we think about the Design of Todoist?

Easy on the eyes, Todoist works well to find things, and without distracting design. It won't be as good as tools like Things 3, but it will have a decent look and feel that people will get on with. It isn't massively minimal, but it does keep things as bare as it can so you can focus on the most important elements of the to-do list experience.

Our Rating


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Nuno Saraiva profile picture

Nuno Saraiva

4th Apr 2024

Distraction Assassin

Use: 5Y 10 / 10

Life changer for me!

Can't live without it. Tried all other different alternatives and Todoist was always the best option. No chance! It's simplicity and effectiveness is amazing. Very versatile for a lot of different setups. From my point of view, the simplest setup is always the best. Also, the team is very faithful with their customers, so congratulations to all......

Michelle Johnson profile picture

Michelle Johnson

4th Apr 2024

ELearning Instructional Design

Use: 5Y 10 / 10

Best Task Manager Out There

I've been a Pro subscriber for about 7 years and have never considered switching. Before Todoist, I hopped around every few years for various reasons. Sometimes the app got purchased and sometimes it no longer suited my needs. I have never felt the need to switch from Todoist. The natural language makes adding a new task on the fly so quick and......

Itai Handler profile picture

Itai Handler

4th Apr 2024

Zen of Zero Inbox

Use: 5Y 10 / 10

The best to do list app

I’ve been using it for the past 10 years It’s the most reliable app out there You can start as simple as you want, and create complex systems that really hone your productivity. Can’t imagine my life without it 😅 Disclaimer: Even though I use pretty much all apps and right now, and I use Notion and Akiflow the most, Todoist never leave my......

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Todoist Review (2024)

Is Todoist it worth it and is it right for you?

Todoist is one of the most well-known to-do list applications on the market, but does it live up the hype? And is it worth the place as your go-to task management app in 2024?

Todoist Home, Today View for Tasks, Showing Tasks

What is Todoist?

Todoist is a simple, yet powerful to-do list application that comes on a range of devices.

Who is Todoist best for?

Todoist is typically best for those who are looking for something simple, but it has the features that are powerful enough to support a full-scale to-do application.

There's a wide range of people that use Todoist, from retired individuals managing their gardening projects to business professionals organizing their tasks. What makes Todoist great is its reliable and robust framework, allowing users to build a productive system on top of it. It's hard to say who it's perfect for due to its broad range of use cases.

If you're a power user, you will find many features that help boost your task management. At the same time, it's also suitable for a family member who wants to manage their lists and plan their day ahead in a lighter fashion.

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Initial Impressions of Todoist

Here are some of my initial impressions. When it comes to checking out Todoist, what are some of the best features, and ones that set it apart from other applications?

Let's explore some of the key differences of Todoist as a whole:

Feature Spotlight: Todoist Boards

Used for Light Project Management

Todoist Board View

Todoist boards are one of the most versatile features within Todoist.

They allow you to organize in a Kanban-like view, enabling you to manage all the most important work. You can choose from a range of different views using their custom view function, which allows you to add sorting and filtering. This narrows down your options to things like grouping, which you can organize in any manner you like, including sorting and filtering options like due dates, priorities, and labels. There's also a range of abilities, such as whether to view completed tasks and the general ability to move items between different places, which is perfect for narrowing things down.

A lot of people like this feature because you can switch any of your lists into board views. Most importantly, you can go to the upcoming area and see all of your upcoming tasks inside this board view. You can always switch it back to list and calendar views at any given time, which makes it a lot easier. However, this board view, introduced a few years back, has really helped revolutionize Todoist in terms of making it a much more collaborative workspace, not just for yourself but for small teams, allowing for moving stuff into relevant locations and assigning work to other people.

Feature Spotlight: Labels & Filters

Used for GTD & Fine-tuning Workspaces

Todoist Filters AI

Todoist labels and filters have served as one of the staple features for many years, allowing you to better organize your to-do list experience by providing a general way to add more context to each of your tasks.

This feature has really expanded over the last few years and is generally most popular with those who use the Getting Things Done (GTD) concept by David Allen. Largely, labels help you fine-tune your workspace and better manage your entire system.

Todoist Labels and Filter View

There are some helpful features within Todoist labels and filters. The first of these is the filter AI, which now allows you to use prompt-based filtering to create a filter based on what you type. Previously, learning this was very challenging; it was almost like a language in itself, and even for someone accustomed to Todoist, it became very difficult to create a filter without having to remind yourself how to prompt it specifically.

This new natural language prompt is much easier. Once you have a filter, you can set it up with the correlated labels. This provides a really nice way to break down tasks into specific types, something I even use for things like coffee shop trips, so that I can see any task I can do in a coffee shop with the label "coffee shop." Over the next few weeks, filters and labels are really a feature that helps you unlock more inside of Todoist.

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Feature Spotlight: Team Workspaces

Used for Managing Your Team's Productivity

Team Workspaces in Todoist, Projects (All)

Teams that don't want fully fledged project management applications like might prefer something lighter, like Todoist. This application positions itself as a task management experience but allows you to manage your tasks in a board view and, more recently, a calendar view.

This is really popular for those who don't want anything too complex when it comes to task management. Maybe a smaller team or a business that only really uses tasks and doesn't need the ability to manage fully fledged project management software might find Todoist to be a really suitable option.

Todoist Workspaces - Commenting in Teams

Team workspaces is a great feature because it allows you to break out your Todoist into different workspaces that live independent of your own workspace. This is perfect for making sure that you separate tasks to not overwhelm yourself during the workday, but also allows you and your team to assign tasks to each other, leave comments, and also attach documents as well as any communication in those projects. It's actually a very neat, lightweight management system and good as a way to manage you and your team's work.

Pros & Cons of Todoist

Here’s our experience of using Todoist and what was good and bad in a quick round-up:


  • Todoist is largely fast and reliable, allowing you to manage and use it on a wide range of devices. It has a really good mobile application and a good desktop one that performs reliably so that you don’t have any issues with speed.
  • Reasonably priced, Todoist has a reasonably fair pricing compared to some of the daily planner applications on the market. It will be adding calendar abilities, which makes it a lot more attractive in terms of pricing and value for money.
  • Comes with a range of views that provide good functionality for both basic users and pro users who want to push the envelope a little bit further with the task application.


  • Has a good development cycle. It isn’t as fast as some other to-do applications like Motion and Akiflow on the market in adding new features, but they tend to have a much slower development cycle, with good quality features that come out and that make sense to the general use of the Todoist application.
  • Is quite basic in nature in terms of its design and function. Some other applications offer much more wide-ranging views and much more abilities when it comes to customizing the look.

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Using Todoist Daily: Experience

As someone who has used Todoist for over 10 years collectively, I've probably had one of the best experiences with the application over time.

My natural systems have changed, and I've been exposed to a wide range of Todoist versions that have evolved over the years. Todoist is one of those applications that's very flexible in terms of who it's most suitable for. From my experience, it has allowed me to go from being a student using it to manage my coursework and important dates for exams, to professional work in both employed and self-employed situations. I've been very grateful for Todoist because it has allowed me to expand in those different scenarios.

Todoist in 2016, Using Todoist

I found it pretty easy to learn features like labels, filters, and other custom view abilities in boards and calendar more recently, which have allowed me to take my task management to the next level. While it is a flexible application that can allow you to do a lot of different things, like adopting Getting Things Done (GTD) systems and processes that have been recommended for many years alongside a platform, largely as someone who's used it, I've found that it's been very fast, reliable, and something I always come back to if I ever diverge for a year in terms of using another to-do application.

How much does Todoist cost?

Todoist is free with Todoist Pro costing $5 per month, per user.

Todoist Pricing & Plans

Todoist Pricing, How Much Does It Cost?, Updated April 2024

Is Todoist good value?

Todoist is a valuable application, primarily because it fits in the window of between three and five dollars per month per user for the premium features. This pricing is in line with, and a bit better than, some other to-do applications on the market, and it comes as considerably better value than apps like daily planner apps, which are priced between sixteen and twenty dollars per month.

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Todoist Comparisons with Other Apps

Comparing Todoist to other applications in the space like TickTick, Things, and Akiflow, Todoist tends to offer a good all-around experience. It presents itself with similar features to TickTick but with a cleaner and more user-friendly interface. It may not have as many features as Akiflow, but it provides a stable and reliable experience that has been around for many years.

I would say that Todoist compares very well to other to-do applications on the market, presenting itself as a definite top five option when exploring or looking for a task management application online. This is due to the fact that they've got a good, reliable network on a range of devices and they maintain just a solid base for using the application day-to-day.

What makes Todoist different?

Todoist offers itself by offering a well-rounded experience, with the ability to manage boards in a really nice design that's simple and won't confuse users, alongside well-thought-out features that are released on a relatively routine basis. This is significant because Todoist as a company seems to have a strong set of values and thoughtful approach towards task management and its current operation.

It doesn't add features without considering how they impact the overall to-do list experience you're managing, which makes it a recommended choice for those using it for basic or advanced purposes.

Verdict: Should I get Todoist?

So, you're here for the Todoist verdict: Should you get Todoist, and should it be your to-do list application? Well, Todoist is best for a wide range of people. I keep saying it, but it is a really great all-around application that I would recommend to my mother-in-law all the way to a busy professional looking to organize their workday ahead.

Todoist Inbox View

Todoist presents a simple, natured experience with reliable applications and a good balance between task projects and some collaboration abilities. If you're considering Todoist, it's because you want to organize your tasks. It isn't because you want to manage projects in an advanced way, nor is it because you want the collaboration features you get with apps like Slack. It's because you're going to use Todoist to manage what's ahead. And with the upcoming launches of calendar abilities in Todoist, I think that will take it into the realm of planning and scheduling as a market, which should be an interesting next step.

Todoist Calendar Mode

So, I would recommend Todoist for those who want an all-around to-do experience, one that probably meets 90% of the criteria people look for in a task management application for managing their day-to-day routine and tasks.

Is Todoist easy to get started with?

Todoist is one of the easiest to-do applications to get started with. It has all you need for some of the basic stuff like capturing a task in an inbox, managing what you're going to do today and in the next couple of weeks, as well as for light projects that can be used as a list for groceries. So, in nature, it’s really easy to get started with.

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Future Features of Todoist

Some future features of Todoist include the likes of a calendar mode that is set to roll out, which will allow you to better manage your tasks in a calendar view that could potentially be connected to Google Calendar.

Best Todoist Alternatives

The best Todoist alternatives are TickTick, Things, and Akiflow, but we’ve outlined some of the most suitable Todoist alternatives here in a much more in-depth feature.

How seamless is the syncing process across different devices and platforms?

Todoist has a syncing ability that works across all devices, and it's not a hard syncing process, meaning you don't always have to press refresh to save what tasks, projects, and areas you've adapted, but it works in the background to synchronize all of the accounts. Across the years I’ve been using Todoist, the syncing process has been pretty flawless, which speaks to the element of reliability that we talk about with Todoist.

This application has very few syncing issues, and if they are there, they're typically related to when you are offline or you are syncing a large number of updates at one time. I once had an issue on a flight where Todoist had syncing problems when I was making around 1000 edits and changes inside the application. However, this seemed to be a bug in the beta version I was using, which is important to note when looking at the application.

How does Todoist facilitate collaboration among team members?

Todoist facilitates collaboration well, but not amazingly, in comparison with other project management and to-do list applications. Inside Todoist workspaces and even in your basic task abilities, you can add a comment, tag people, and upload anything that you think is suitable, like images, documents, and more, so that people can collaborate and see what you’re working on. There isn’t any specific collaboration ability that allows you to highlight proofing or better see what you’re collaborating on without going into the task. There is a notification area that helps save you time searching through them, but large-scale collaboration in terms of files, documents, and comments isn't as strong. However, collaborating on tasks, projects, and sections is decent in Todoist, allowing for better communication.

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How effective are Todoist's productivity tools, like natural language input?

Natural language input in Todoist might require a bit of learning. It only takes a few minutes to understand how to use it, but it can save you a lot of time when adding a task. For example, you can add something like "going to clean car Tom at 3 pm," meaning "going to clean the car tomorrow at 3 pm," which saves those extra keystrokes. There are also things like P1, P2, P3, which allow you to add priority rapidly and a bunch more functionality for adding into projects, labels, and more. It’s easy to learn and a decent time-saver.

How customizable is Todoist in terms of project management and task organization?

Todoist is fairly customizable in terms of project management and task organization. It might not do some of the advanced features like deadlines, start dates, and highlights that you get inside of apps by Akiflow, but overall, the custom views are great for organizing what you want to see and narrowing them down. Filters and labels also allow you to do that too, and I’ve had no problem organizing the correct things in the correct places for what I want to see as projects and tasks.

What are the major limitations of using Todoist, especially in the free version?

The free version has one major limitation, and that's reminders. For many people, reminders in to-do list applications are one of the reasons they sign on, and Todoist has no reminders in the free plan, which means you need to unlock Pro to get the reminder functionality. Reminders are useful because you can add time-based reminders or location-based reminders, which are perfect for managing all those different reminders that you have.

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How well does Todoist cater to both personal task management and professional work management?

Todoist works for personal and professional use, but only more recently with the introduction of team spaces. Before, it was quite difficult to separate your different personal work tasks because there wasn’t a functionality for it, aside from being able to add labels and filters, which were quite difficult to manage at the time.

But now, with this new team workspace, it’s actually much easier to segregate tasks, although this will come at an additional cost if you add more people to the account naturally, and you won’t get some of the functionality. So, it’s important to look at this plan pricing and how it affects it if you’re using it for both personal and professional cases.

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Todoist Availability

Todoist is available on WebTodoist is available on iOSTodoist is available on AndroidTodoist is available on WindowsTodoist is available on MacTodoist is available on Chrome Extension

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Todoist: Questions Answered

FAQs about Todoist

Who is behind Todoist?

Todoist is part of a remote parent company called Doist. Doist creates Todoist and Twist. They run a-sync and remote to help their employees cope with an every-changing schedule.

What does Todoist do?

Todoist is a simple, yet powerful task management application meaning you can tally down things you need to do, order them into projects and plan ahead using scheduling abilities. It also has labels, filters, and habits for better task management too.

Why is Todoist so popular?

A lot of people find Todoist to be popular for the easy-to-use feel, good range of availability and the ability to capture tasks fast. Most importantly people find it to be the better all-round to-do list app on the market, for most needs.

Should you pay for Todoist

If you want something all-round in nature, easy-to-get started with, and comes with a power set of features that you can expand into, then Todoist is a fantastic option.

Is Google Tasks better than Todoist?

Google Tasks is much more simple in nature offering basic task capture and organization abilities whereas Todoist brings a full-product to-do list application for you to manage tasks, schedule them ahead and use power features like labels, filters & calendar too.