Todoist

Todoist

8.8

Our Rating

Todoist Review

Best Features, Pricing, Alternatives & Opinion

A classic task management application with tasks, projects, and list management. Let's explore whether it is a to-do list application for you, and matches your needs.

Todoist Home, Today View for Tasks

What is Todoist?

Todoist is a to-do list application with tasks, lists, projects, and collaboration abilities.

How does Todoist work?

Todoist is a simple to-do list app meaning you can add tasks to an inbox, allocate a due date for said task, and organize it into the project of your liking. Many people get on with the Todoist thanks to the basic nature of the structure and feel of the application.

Todoist is used by individuals primarily boasting over 30M people worldwide and some teams (typically between 5-10 people teams) use it to manage their tasks.

Todoist Pros: Things We Liked

Here are the best bits within Todoist that made it a standout to-do app for us.

1. Karma Scoring

A feature that many people will like is Todoist Karma.

This allows you to give yourself a score for the day on your productivity and allows you to reach your objective targets. For some people, this might be a vanity metric, but for others allowing them to set a task goal of 10 per day and a weekly target allows them a focus on what they can do in their day and structure for progressing forward.

Todoist Karma Score

You have a score that is calculated and updated with vacation mode and other factors in mind but allows you once starting to climb up the leaderboard of Todoist Karma status to the legendary modes like Enlightened.

2. Project Boards & Lists

Within Todoist, you can plan your work in both project lists or project boards (with a project calendar on the horizon according to Doist) - this means you can plan and plot tasks in a Kanban-style view and move things around.

Custom Project View in Todoist

One of the features worth noting within this experience is the focus on detail. Inside of the views you can use custom view modes to help narrow down what primary and secondary factors influence the positions of the tasks in that said list or board. This is perfect for narrowing down things to the way you'd like to see them, but not limiting you. This is one of the better features of the abilities too.

You can use templates and import and export them, but to be honest, unlike Notion, Todoist can be easily built without the need for templates really.

3. Reliable & Availability

Todoist has been around for over 10 years now and they've built a brand, ethos, and well-known company when it comes to productivity management. This is evident throughout their application, reliable and speedy - it works well on most devices and is popular with GTD lovers alike for the speed for capture for tasks on the go.

Todoist Command Bar, Mac Todoist App

We typically recommend this app as an all-rounder due to the reason of reliable nature of the software when using it, from my own experience using it over 9 of the 10 years that it has been out in the wild, I've had no issues with a lost task or syncing that wasn't correlated to a beta feature that I was testing, and that for the regular user is worth the weight in gold.

Todoist Cons: What We Didn't Like

Elements of Todoist that lacked were the following:

1. No Calendar

Todoist Calendar View, Beta Project Calendar View

Apps like TickTick offer a calendar experience for planning and plotting things visually. This is not available currently in Todoist, but they do have plans for this in 2024 allowing them to catch up with TickTick in the feature race with the calendar.

For now, as planning modes you have today, upcoming, and Kanban views that can be applied to inbox, upcoming, projects, and today modes too. All good features.

Calendar is set to launch in 2024.

2. No Workspaces

Todoist Workspaces, Todoist

Right now, Todoist lacks workspaces which means you have to use projects to organize and separate the type of work you're doing. This has long been one of the main issues with using Todoist, but by the looks of it, the Todoist team has plans for the release of workspaces in 2024, as it is currently in beta access.

Workspaces is set to launch in 2024.

Todoist Pricing

Here's a look at the Todoist pricing options. Updated December 2023.

Todoist Pricing, How Much Does It Cost?

How much does Todoist cost?

Todoist costs $5 or $4 monthly ($48) if billed annually.

There are $6 per user, per month options for Todoist Business customers.

Todoist Review: Is It Right For Me?

Todoist is a fantastic all-rounder.

We'd recommend it to our grandmas, and we'd recommend it to a high-flying business person who needs to keep a tally of their tasks.

Upcoming Tasks, Todoist, Planning Tasks

Todoist oozes brilliance in general task management including reliable service, great capture for on-the-go users, and a solid ethos that backs the company up. With a combination of tasks and Kanban boards, we'd recommend Todoist for anyone who needs a solid to-do list app with low-cost (sub-$10) pricing and a wide range of use cases.

Best Todoist Alternatives

The best Todoist alternatives would be TickTick, Superlist & Things 3.

Boards

You can turn any of your projects into Todoist boards for a more traditional Kanban layout. People love turning any simple list into boards with custom view options too.

Karma

Looking for some help or motivation boosting? Todoist has karma for managing how many tasks you completed and giving you a representative score.

Task Sharing

You can invite others to collaborate on projects with you and manage tasks within lists or boards, perfect for more lightweight teams of 3-10.

What are Todoist Boards?

Inside probably the best to-do list app, you have boards. Todoist Boards offer a visual and flexible way to organize tasks. Users can create columns representing different stages of work and easily move tasks between them.

The benefits include:

  • Enhanced visualization
  • Customizable workflow
  • Drag-and-drop functionality
  • Collaborative task management
  • Seamless integration with other features
  • Accessibility across platforms.

Boards are one of the special features of Todoist, here's an overview of how they work:

Is Todoist The Best Task Manager?

There are so many task management apps out there that are good, however, Todoist is up there with some of the best.

That's probably because it's easy to navigate and full of features for organising lists, viewing boards, using templates, tags, priorities and much more.

Is Todoist Free Worth It?

With Todoist free you can still manage your tasks and projects. You can have up to five personal projects with a one-week activity history.

You can also optimise the flexible list and board view available and integrate your calendar, email and other applications to further enhance your task management.

What is Better Trello or Todoist?

Trello and Todoist are both great task management and to-do list applications. The difference is with Todosit you have the option to view tasks in a list format and utilise things such as tags, priority levels and much more,

Trello is a more Kanban Board-focused app, so if that's what you're more interested in, you can always give Trello a try. You can drag and drop tasks, assign tasks to others and organise to-dos however you like in different workspaces.

Todoist: All Round To-Do App

Exploring Todoist further

Who runs Todoist?

Todoist is part of a remote parent company called Doist. Doist creates Todoist and Twist. They run a-sync and remote to help their employees cope with an every-changing schedule.

Todoist or TickTick?

Good question. TickTick is a good budget experience, but Todoist goes above this by offering solid design and well-thought out features.

Both are great all-rounder, but I'd tend to push people more towards Todoist for the general ethos as a company, but also provides better guides, resources and thought leadership in productivity too.

Does Todoist support collaboration and team projects?

Yes, Todoist offers collaboration features for teams. You can create shared projects, assign tasks to team members, set due dates, and track progress collaboratively. It helps teams stay organized and work together efficiently.

Can I access Todoist offline?

Yes, Todoist offers offline access on their mobile apps. You can view and edit your tasks even when you don't have an internet connection. Your changes will sync once you're back online.

How can Todoist boards help with task management?

With Todoist Boards, you can create customizable columns to represent different stages or categories of your workflow. This visual organization helps you track task progress, prioritize work, and easily move tasks between columns.

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