Todoist Review

Best Features, Pros, Cons & Pricing

Todoist is one of the world’s most popular to-do list applications, and it has grown rapidly over the last 10 years as the go-to tool for both personal and work users managing their tasks. The application allows users to set reminders, add items to projects, and offers various views to help manage tasks.

Many people find Todoist a more approachable solution for task management, striking a balance between powerful features and ease of use. In our reviews, we have also favored it due to its approachability and ease of getting started for both work and personal life.

What is Todoist?

Todoist is a task management app for iOS, Android, macOS, and Windows. Millions use it to manage tasks and reminders, add calendar events, and organize daily schedules.

Todoist allows you to organize tasks in Kanban boards and calendar view and includes quick capture abilities for on-the-go capture of tasks, links, and ideas. Teams use it with a dedicated team workspace experience for small-to-medium-sized teams.

How does Todoist work?

The concept of Todoist is quite simple. You add a task and can organize it using due dates, reminders, project allocation, and priority levels, helping you determine when and where to complete the task. Each task can have extensive details, such as a due date, location-based reminder, or time-based reminder.

Todoist even allows users to send emails directly into the app, use templates, and more, making it a powerful tool for task management.

Todoist provides many ways to capture tasks, including Siri, integrations with Google Home and Alexa, and through devices like iPhones, Android phones, Macs, Windows, and via the web. Its accessibility is excellent across platforms. You can organize tasks in different areas: “Today” helps you focus on the day’s tasks, “Upcoming” gives a view of the next seven days, the inbox captures tasks for later sorting, and projects allow for more detailed organization. Additionally, tasks can be further filtered by custom views, such as sorting by priority or project within the “Today” section, making it easy to manage your workload.

Todoist also supports collaboration, allowing you to share projects and lists with others, assign tasks, and collaborate effectively. Hidden within the premium features are more powerful capabilities like filters and labels, which can be useful for those who follow task management systems like David Allen’s “Getting Things Done.”

These premium features allow users to filter tasks based on labels, locations, time windows, and other attributes, making it easy to quickly access specific tasks.

In the “Upcoming” view, tasks can be organized in either a simple list view or a Kanban-style board view, which is popular among many users. We’ve tested this feature, and it performs very well, with smooth functionality. One of the most impressive premium features is the calendar integration. You can connect Todoist with Google Calendar, allowing you to time-block tasks and see them alongside your important events, making it an excellent tool for planning ahead.

Team workspaces, another paid feature, allow you to share tasks with others, which we found very useful for collaboration. Overall, Todoist provides a broad range of functionality that caters to both individual and team users.

Who is Todoist best for?

Todoist can be used by anyone due to its approachability and ease of use. In past reviews, we've found it to be a solid offering for both personal and work purposes.

Typically, users adapt well to the application when tailoring it to their needs. For example, we've seen it used as a garden organizer for managing plants and vegetables, as well as a daily planner for work. It's versatile enough to fit various needs.

Todoist works well for individual users and also offers team functionality, allowing users to manage workloads collaboratively by assigning tasks and organizing deadlines. This feature makes it accessible for anyone looking to incorporate it into their daily routines. As both the team and individual features have expanded, users can find a balance between powerful capabilities and a more streamlined experience, depending on their preferences.

Should I get Todoist?

So, you're here for the Todoist verdict. Should you get Todoist, and should it be your to-do list application? Well, Todoist is best for a wide range of people. I keep saying it, but it is a really great all-around application that I would recommend to my mother-in-law and busy professionals looking to organize their workday ahead.

Todoist presents a simple, natured experience with reliable applications and a good balance between task projects and some collaboration abilities. If you're considering Todoist, it's because you want to organize your tasks.

It isn't because you want to manage projects in an advanced way, nor is it because you want the collaboration features you get with apps like Slack. It's because you're going to use Todoist to manage what's ahead. And with the upcoming launches of calendar abilities in Todoist, I think that will take it into the realm of planning and scheduling as a market, which should be an interesting next step.

So, I would recommend Todoist for those who want an all-around to-do experience, one that probably meets 90% of the criteria people look for in a task management application for managing their day-to-day routine and tasks.

More Todoist Alternatives

Here are some of the other recommendations to explore: