Best Akiflow Alternatives in 2025

Akiflow is a gem in the task management space, but there are more options.

From cheaper tools to more powerful AI tools, everything in between, there's a world to explore in daily planner land. If your goal is to organize your tasks, plan your calendar and support your planning methods - it's well worth not jumping to Akiflow right away and to look at the lay of the land.

What meets our criteria for an Akiflow alternative?

Here's what we chose to be one of the factors in choosing these tools:

• Planning & Tasks in One - Continuing what Akiflow does well at in a different package, we wanted to find and select a planner app - something that helps you plan your tasks and calendar in one. A dashboard for your daily things to do.

• More AI Superpowers - Exploring alternatives that use AI within is always a bonus in a growing world of AI tools. The more AI superpowers you have, the better your task management in our opinion.

• Cheaper than Akiflow - Akiflow isn't always the cheapest, so we have included a few lower-cost alternatives that won't break the bank for those who liked Akiflow, without the hefty monthly pricing.

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1. Sunsama

Best for Like for Like Alternative

Looking for something similar, almost exactly the same with a different spin?

What is Sunsama?

Sunsama is a good like-for-like alternative to Akiflow. It helps you do guided planning & task consolidation.

How does it compare to Akiflow?

Both Akiflow & Sunsama are very similar tools for task management.

Akiflow is very similar thanks to the focus on tasks, calendar and bringing in tasks from other apps like ClickUp, Notion & more. The key difference is that Sunsama does a better job at being more reflective and mindful about your time management. Sunsama has features like weekly objectives (for zooming out), guided planning for reflection on each day that you do work, shutdown modes (for stopping work) and a cleaner more relaxing design (in our opinion).

Sunsama has features like focus modes, weekly objectives & daily reflections. Even a dedicated Pomodoro timer within the app to help people stay focused. Many people state that Sunsama is a good ADHD focused Akiflow alternative to consider.

Comparison

• Focuses on daily planning and more mindful task management.

• It has a good balance between tasks/calendar and bringing in tasks from other apps like Akiflow does.

• Akiflow does have guided planning (Rituals) but compared to Sunsama is far less supreme for personal task planning.

• Compared, Sunsama lacks AI features.

• Akiflow has an AI chatbot, Sunsama doesn't but does smaller AI features like task & project allocation.

Pros

• Guided planning rocks in Sunsama for those who need help planning.

• The design and relaxing nature of it induces better focus.

• Better helps to focus on quality of tasks, not quantity.

• Good weekly objective features.

Cons

• Not as good for AI features as Akiflow.

Pricing

• Sunsama will set you back $16 per month (annual).

• Akiflow costs $19 per month (annual).

• This is less than Akiflow, but still in the region in pricing.

Verdict

• We'd recommend Sunsama for mindfulness - a focus on quality tasks and holistic planning.

• We'd recommend Akiflow for more traditional task planning - good for busy bees.

• For mobile users, Akiflow is better on device.

• For budget conscious individuals, Sunsama is slightly cheaper per month

2. Motion

Best for AI Features

Looking for something with even more AI features, more than Akiflow?

What is Motion?

Motion is one of the leading AI daily planners with team functionality.

How does it compared to Akiflow?

Unlike Akiflow, it uses an algorithm that turns a task and auto-schedules it onto your calendar and task list. Motion helps to reduce the overload for task prioritization. It allows users to take notes and create documents that can be turned into projects or task checklists alongside your planning. For small to medium-sized teams, it offers a good team collaboration experience for project management. It has gantt charts, dashboards, board views, and AI scheduling too for all the team.

So Motion is more of a project management/daily planner and AI-powered documents tool combo, offering a more unique set-up to Akiflow. But if used as a planner like Akiflow, does have some compelling features that people would be willing to pay more for each month.

Comparison

• One of the main differences is Motion offers AI-powered scheduling whereas Akiflow does not.

• Akiflow has task consolidation but Motion does not.

• Offers documents and notes in one and uses an AI note-taker to take meeting notes & tasks for you.

• Offers team collaboration whereas Akiflow offers it in parts for workload management.

• Largely, Motion is more packed with team features and does lack guided planning & AI chatbot abilities too that Akiflow has.

Pricing

• Motion is much more expensive than Akiflow.

• Motion starts at $29 per month and can be as much as $49 per month. .

• Akiflow is $19 per month, yearly.

Verdict

• Akiflow is better for bringing your tasks into one location - as Motion lacks this feature.

• Motion is better for small teams and individuals that want help organizing their schedule for them using AI.

3. Routine

Best for Minimal Planner

Looking for something easier and lighter?

What is Routine app?

Routine is a clean, minimal daily planner app. People love it for the relaxed style & well built features.

It allows you to collect tasks, add small notes & connect up your calendar services. A lot of people like it for their weekly calendar modes for scheduling their tasks, clean and minimal design & the ability to take meeting notes/small notes inside the app. Routine is also expanding into more team features - like knowledge management and project management functions for planning with Kanban boards.

As an Akiflow alternative, it sits as a friendly, minimal planner that works well at being more relaxed but practical for everyday.

Compared

• Quick capture feature for tasks/notes/calendar - Akiflow lacks note-taking abilities.

• Clean, minimal design that works offline loved by many users - Akiflow has good design too.

• Offers some connections with apps like Asana, Zapier & more - Akiflow has more of a range of integrations.

Pricing

• Routine is free to use with limits.

• Akiflow offers no free plan & charges $19 per month.

• So for the wallet conscious, it's one of the best options.

Verdict

• Routine lacks AI features compared to Akiflow.

• But if you want something more clean, minimal and focused on planning.

4. Timestripe

Best for Long Term Planning

Timestripe is all about long term planning, very different and unique to Akiflow.

Serving a similar role, Timestripe helps you plan your tasks and your calendar in one, but differs by allowing you to plan in more long-term windows. You can add a task or goal to today all the way to life goals.

This is such a unique app but allows you to long term plan which many people like for zooming out. It also has abilities for seeing your calendar, managing tasks in Kanban view, sharing with team members and re-scheduling items, but as a whole it focuses on the holistic plan for your life allowing you to filter down to your week/month plans.

Main features compared

• A way to zoom out of your plans and plan for years ahead - Akiflow doesn't offer this.

• Doesn't offer task consolidation for bringing tasks from other apps - Akiflow does this well.

• Helps you plan habits, team boards, plan your week & calendar - Akiflow does this, but not habit-tracking.

Which to pick?

• Timestripe is much more for long-term planners.

• It's better as a holistic planner and Akiflow better for consolidating tasks (if you like that).

5. Todoist

Best Value Choice

Todoist is the best value to-do list application alternative to Akiflow.

It provides a basic to-do list experience, with the ability to plan on boards and lists and an upcoming calendar view. Todoist has now launched calendar view, making it a similar yet cheaper alternative to Akiflow. Although many features are missing, those who might want the basics could look to Todoist.

While it's straightforward compared to some of the more advanced features, such as planning on your calendar, time blocking, and time slots, that you can access inside of Akiflow, it does present you with an overall good experience of planning your tasks. There are more tools like Todoist to consider.

Main features compared

• Todoist doesn't have the ability to bring in tasks - Akiflow does.

• It serves as more of a to-do app with calendar and Kanban abilities.

• You can time block and manage tasks in Todoist much like Akiflow.

• Akiflow does a better job at helping plan and consolidating your tasks in one.

Which to pick?

• Todoist is better on a budget and is more of a simple to-do app with good abilities.

• Akiflow is better if you need help with your task planning and want everything in one app.

Budget friendly or not?

• Todoist is free, Akiflow is $19 per month minimum.

• It has a premium pricing at $4 per user, per month, annually.

6. Reclaim

Best for AI Scheduling

Reclaim AI is owned and managed by Dropbox.

It is used to help teams and individual to re-schedule meetings, calendar times and tasks. Many people like it for the AI abilities for re-scheduling based on importance and the habit features which help you to make sure you set your priorities without clashing with habits like lunch, meditation & more. Unlike Akiflow, it helps schedule the tasks for you and has team re-scheduling abilities to help book 1:1 meetings with team members.

Main features compared

• Helps teams to plan and book meeting with others - Akiflow has a meeting scheduler but not as advanced as this.

• Uses AI to help schedule your priorities - Akiflow doesn't have this.

• Has some small task consolidation features - Akiflow has this much more extensively.

• Focus tracking and reports - Something that Akiflow has to see how you are doing.

Which to pick?

• If you have a lot of meetings and events and you want some help with it Reclaim is an affordable well produced tool.

• If you need help bringing tasks all in one place, Akiflow is your best bet.

7. Morgen

Best for All Round Calendar

Morgen resembles Akiflow in many ways.

People love Morgen as it blends the calendar with task management, much like Akiflow, but has a few hidden gem features. You can add tasks, add context, connect Google/Outlook and other calendars, and time block within Morgen. It is easy to use and resembles a calendar app with a sidebar for your task management. Much like Akiflow, you can grab tasks from apps like Notion, ClickUp and more to help bring in the most important items. The best feature of Morgen compared to Akiflow has to be the smart frames. It allows you to create periods in your day that are blocked for a type of task.

Think admin between 8-9am in the morning, and then populates the time block with any tasks that meet that criteria automatically. Sort of like an AI planner that is shaped around how you typically work and what you need to do. Perfect for energy level and designing your day around your strengths.

Which should I pick?

Narrowing down your choices for Akiflow alternatives, here's our picks for you:

What is the best Akiflow alternative overall?

• Sunsama is the best like for like alternative to Akiflow.

• It comes with the same core features but with more focus on mindfulness & reflection.

• The price is less expensive per month but lacks as many AI features.

What is the best AI Akiflow alternative?

• Motion is the best AI powered Akiflow alternative.

• It has features for prioritizing your workload and organizing tasks into projects.

• It lacks the ability to bring tasks in from other to-do apps.

What is the best Akiflow alternatives for ADHD?

• Sunsama is a good alternative to Akiflow that people love for ADHD.

• As it focuses on guided planning, focus modes and task consolidation many adults love it for focused work.

• A recommendation is to look at our ADHD calendar apps list.

What is the best Akiflow alternatives for iPhone users?

• Todoist has the best iPhone app alternative to Akiflow.

• It allows you to time block and plan tasks into the calendar.

• However, it does lack task consolidation features.