23rd Feb, 2024
Let's take a look at some apps like Todoist with our list of Todoist similar tools. Ranging from simpler to-do apps, to more in depth task management.
So you aren't sure on Todoist?
Let's see what Todoist alternatives are available out there. Whilst Todoist is super, it might not be for everyone. Perhaps you want a more simple to-do app, or a more complex one.
A to-do list combined with a task management app like Todoist, is great for mixing the two together. You can manage more in-depth tasks, with sub-tasks, assignees and more. Or stick with your simple tick list of to-dos. Todoist is a solid recommendation of ours.
We have gathered some great Todoist alternatives, let's dive in:
Todoist is actually free to use, which is great, however, you can upgrade for around $4-$6 per month depending on the upgrades you want. For example, you can upgrade to allow more collaborators, a team inbox and admin roles.
TickTick is an all-around task management app to help manage tasks, to-dos, calendars, collaboration and more.
You can sync TickTick to multiple devices and integrate other apps to optimise your workflow. Teams enjoy using this app for its sense of ease, and range of features.
With TickTick you can do things like add tasks with voice notes, turn emails into tasks, see different calendar views and even use a Pomodoro timer for focus.
TickTick now charges $36.99, the same price as Todoist. This now offers a better desktop and mobile experience and a better timeline view for managing calendar items. This is something to consider.
TickTick is a good alternative if you are looking for a more in-depth task application that involves deadlines, collaboration and tracking task progress.
If you're looking for more of a task management app instead of a smaller tick list kind of space, TickTick might be worth checking out. Todoist has more function, TickTick has more features in the simple outcome.
Things 3 is one of Todoist's similar tools, it kind of has the same feel to it, with a daily list of tasks, an easy tick-list format with added features,
It's a very simple, Apple-centric application that people enjoy using for its ease, simplicity and management of daily to-dos and smaller personal tasks.
Set reminders, customise your lists with headers, drag and drop items and even open multiple windows at once.
Things 3 comes with a one-off price tag and is only available on Apple devices, for the Mac it's around $50 and for iPhone $10. So, it may be a little more expensive than Todoist as a one-off, but a one-off price to use the app could be worth it.
The limitation of Things 3 is that it's only available on Apple devices, so you cannot really use it elsewhere.
Things 3 is one of our good Todoist alternatives because it is very similar, but also a little more basic.
However, if that's what you're looking for, a more basic, simple Apple application for managing smaller tasks and personal to-dos, Things 3 is a good app to check out.
Microsoft To-Do is here as one of our Todoist alternatives because it is simply just a to-do list app for personal use, great for those already in the Microsoft ecosystem.
Microsoft To-Do allows you to plan your day with little bullet points of things to do, you just have to add in tasks from your upcoming list to craft your day. Your tasks within Microsoft To-Do also sync across devices and you can use the app offline.
Microsoft To-Do is free, so that's great, there's no charge for using this application which shows since it is super basic, but definitely fills the need of creating a to-do list.
The limitations are of course that this application isn't as in-depth with task management and collaboration as Todoist.
If you want a free to-do list app to organise your day, then Microsoft To-Do is a good Todoist alternative for you. It's super simple and easy to use and anyone can get along with it for personal use.
If you are already within the Microsoft ecosystem you'll already enjoy the interface and feel of the app.
Sorted 3 is on our list of apps like Todoist thanks to its combination of tools and features. With Sorted 3 you can combine your tasks, calendar and notes to manage your day, week and projects.
Everything you need is inside the unified timeline and a very pleasing interface. You can auto-schedule your tasks to optimise your time and drag and drop tasks to reorganise.
Sorted 3 is another app that offers the entire app for a one-off price, so although it may seem like more than Todoist, you're really only paying a one-time only fee of around $15 for iPhone or $25 for Mac.
The limitation of this application is that it's only available on iOS, whereas you can download Todoist on other devices too. Sorted 3 is also more suited towards personal use, instead of collaborating with a team.
If you are looking for a simple and easy-to-use personal to-do application, Sorted 3 is great as it also comes with a one-time-only fee. The interface for Sorted 3 is also very familiar to a lot of users already using Apple devices.
Trello is a very well-known task board application. It provides a simple yet effective method of using boards and cards to manage tasks, and to-dos and collaborate with your team.
You can invite members to use boards and workspaces to work together on projects, you can also integrate with calendars to combine with task management, schedule tasks, use automation and much more.
Trello and Todoist have a similar pricing range, Trello being around $5 to $10 per month for users to upgrade from the free version.
The limitation of Trello is that it's not for everyone. Not everyone enjoys using a board-like layout, others like the use of lists like Todoist offers. That being said, it's more of a preference thing.
Trello is much better for working on ongoing tasks and projects with others, however, it doesn't provide a great communication experience for collaboration, so if you do want that, another task management tool may be a better choice in that area.
In terms of managing to-dos, Trello is good for personal use when it comes to this. You can create workspaces, boards and cards to suit your task needs.
Akiflow is a task management tool that goes beyond Todoist abilities.
As more of an advanced task management application it provides a calendar mode (soon to be coming to Todoist), task consolidation meaning you can bring in tasks from other apps allowing Akiflow to act as your dashboard for tasks.
Finally, as a Todoist alternative it allows for more in-depth task management with guided planning too to help you start and close your day's planning.
Akiflow is $19 per month (annually) vs Todoist which charges $5 per month, per user.
Akiflow is a good alternative for those who need a more in-depth workspace.
Akiflow gives the ability to time block tasks and send availability to quickly create meetings. You cannot do this with Todoist, but you might not need to if you're just wanting a simple to-do app. Think of Akiflow as a more advanced version of Todoist.
Sunsama promotes a work-life balance with its calming interface. Allows users to combine tasks, todos and calendars to create a seamless workday, including taking breaks and time-blocking schedules.
Sunsama uses guided daily planning and a unified daily view consolidated from other applications so you always know what's going on. Sunsama works a little like Akiflow in this way.
Sunsama is more expensive than Todoist at around $20 per month, or less if you choose to pay annually. Again, much like Akiflow, this is due to its more in-depth consolidation features and daily time planning.
Apps like Sunsama may be a little too confusing for individuals who just want a personal to-do application and aren't so bothered about collaboration, or combining their calendars.
Sunsama is a good Todoist alternative, however, it's not really one of our apps like Todoist. In fact, it's quite different in terms of its simplicity and features.
However, it's here because you may be looking for something to take daily planning and to-do lists a step further, which Sunsama can definitely help with.
Motion is an AI-powered productivity tool. It's on here as one of our apps like Todoist purely because of its daily scheduling and list-like views.
However, Motion is way more in-depth, especially with its use of AI, and claims to save you so much time when it comes to planning and prioritizing work. Motion will build a schedule for you, that works best with your timings, it also gives you time for focus so you can get work done.
Motion is a super expensive application but that's thanks to the power of AI integration and automated features. Motion is said to be the only app you need for to-dos and task management, so maybe that's why it's priced at around $34 per month.
Of course, the limitation here is that it's not just a simple to-do list app, it's rather expensive, and not everyone needs or wants this much task management if they're coming from a place like Todoist.
Motion is a good alternative if you are looking for a more all-in-one tool with the use of AI to help save you time increase productivity, and allow for more free time. Motion has got an easy-to-use interface, and it crafts a plan based on your schedule, therefore saving more time managing your daily tasks.
MeisterTask uses Kanban boards to help with managing tasks to completion. You can sign in with your Google Account to get started or download the app to begin.
MeisterTask also prides itself on being a very secure and compliant application perfect for teams and collaboration. Making nothing important slips the net. Overall it's a very lightweight task management app that's kind of a level up from Todoist.
MeisterTasks pricing doesn't differ too much from Todoist, depending on how you want to upgrade. The app is free to use or upgrade to the Pro plan for around $10 per month.
Of course, the difference here is that this app is more for working with others, it has more collaboration abilities than Todoist.
MeisterTask has a nice interface and is easy to get along with, it prides itself on privacy and security so if you are working with a larger team looking for a more secure platform for managing projects, this might be a good choice.
More for smaller teams that are growing for sure, as it resembles tools like Trello.
Any.Do is a popular to-do list application known for the ease of use for tasks and schedule.
Any.Do seems a little like Trello on the forefront, using boards to manage tasks and todos. It's also an app like Todoist for its simplicity of managing tasks inside an easy-to-manage application.
With Any.Do you can manage your team, collaborate on tasks, create an effective workflow and integrate with other tools. Great for a range of use cases, Any.Do provides an all-in-one space for managing projects, teams, customers and more.
Any.Do is cheaper than Todoist at around $3 per month and $5 per month depending on the upgrade you need. This app seems to be the most like Todoist and the best for its money in terms of added abilities and features, so there aren't any limitations, maybe just less focused on single to-do lists and more focused on team projects.
Any.Do is a good Todoist alternative if you're looking to expand to an app that supports everything in one place such as notes, to-dos, tasks and calendars. This app has a super simple interface too, making it easy to get started with, and probably less overwhelming than other all-in-one task apps.
Okay, let's hit pause. Which one is the best for each scenario:
So what's the best budget alternative for Todoist? We have chosen TickTick for this. TickTick is great for monitoring tasks and to-dos and it's cheaper than Todoist when you add it all together.
TickTick allows you to manage your tasks a little better with more features catered towards this, it's also super simple to use and get started with. A great Todoist alternative that doesn't branch out too far.
Everyone loves a free application, so what's the best free Todoist alternative? We have Microsoft To-Do down for this one.
It's a great easy-to-do list app that does the job, and it's free. Great for adding to your daily tasks and ticking them off as you go along.
We have covered some more in-depth task management apps and consolidation tools in this list of apps like Todoist. But the best one is Akiflow.
Akiflow is like a huge level up from just managing to-dos in an app like Todoist. With Akiflow you can add in all productivity tools you use, consolidate tasks, set automation and work effectively with your team on projects. You can check out our beginner guide to Akiflow here.
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