10 Best Todoist Alternatives for 2025

Many people might not get on with Todoist, but good news, there are plenty of other replacements. Whether you're looking for more advanced features, more project management or even something more simple, let's help find the Todoist alternative for you.

Why consider Todoist alternatives?

Todoist might not have left the best impression on you, leading you to explore alternatives. While Todoist is one of the most popular apps on the to-do list, it may lack certain features for effective task management.

Perhaps you weren’t impressed with the direction Todoist was taking with its feature development, or you didn’t find the recent calendar updates helpful for your task management. This might have led you to look at Todoist alternatives:

Lack of Features

Todoist might lack features compared to other tools with no time tracking, core habit tracking, and more.

Less Frequent Updates

Doist, the company behind Todoist, doesn't make routine updates. Instead, it releases updates every 2-3 months, compared to other to-do apps that release updates monthly or every 3 months with large features.

Less Powerful for Busy Professionals

Todoist might not meet all your needs. On the other hand, if you're searching for a more straightforward solution to planning and maintaining your garden, you might prefer something with fewer features.

A video guide to Todoist alternatives

Top Todoist Alternatives for 2024

Let's begin our list with the most-suitable recommendations:

1. TickTick

TickTick is a popular to-do list application that resembles Todoist in many ways. Both apps allow you to plan tasks and manage your calendar in one place, offering similar features like smart date parsing, reminders, recurring tasks, and advanced folder functionality.

TickTick has long included calendar capabilities, allowing you to view your schedule in lists, month, day, 3-day, and week views. It can connect with popular apps like local calendars and Google Calendar. TickTick offers Kanban-style task management on a desktop, similar to Todoist, enhancing task organization.

Pros:

• Easy-to-use design
• Good mobile access and availability
• Comes with Kanban, calendar, and timeline modes
• Habit-tracking feature included
• Reasonable pricing for what you get

Cons:

• Not as minimal and well-thought-out as Todoist
• Limits to how many tasks you can add the free plan

Pricing:

Priced at $35.99 per year, but has a generous free plan.

2. Things 3

Things 3 is one of the most well-crafted alternatives to Todoist, particularly for Apple users. It offers a powerful way to manage tasks across various views but is limited to the Apple ecosystem, including Mac, iOS, and Apple Watch.

Things 3 excels in some areas where Todoist might fall short, particularly in its ability to create and manage regions and projects. While you can create projects in Todoist, Things 3 offers more depth in project management. You can add descriptions, track progress, use labels to filter tasks, and break down projects with section markers. This makes it easier to organize and complete projects effectively.

Pros:

• Fast and reliable
• Works well with iOS and macOS
• Does come with their own cloud sync
• One-off payment versus subscription
• Comes with calendar and personal projects

Cons:

• Less development cycles
• Comes as high upfront cost for many

Pricing:

Things 3 charges $9.99 for iPhone, $19.99 for iPad and $49.99 for macOS.

3. Superlist

Superlist is the new kid on the block in task management. Well, not so much anymore. It's been out for some time now. Much like Todoist, it's available on various platforms like macOS, web, iOS, and Android to help you manage your tasks.

Superlist wants to be the task management system for managing your workload individually and as a team. The concept is slightly different from Todoist because what it does is it manages your tasks and brings your notes together in one location, as well as integrations and AI abilities.

Pros

• Clean and easy look and feel
• Really good for project & note collaboration
• Comes with up to 5 members free per team

Cons

• Launched with a few bugs
• It can be pricier if you want premium features

Pricing

Superlist is free but has an upgrade of $8 per month and $10 per month for teams.

4. Sorted 3

Sorted 3 is an alternative to-do list app if you're looking for something simple and easy to use. The application is priced as a one-time purchase, which makes it appealing to those who prefer not to deal with subscription-based models. Sorted 3 allows you to add tasks and organize them into a timeline for the week ahead. Its simplicity is one of its biggest draws, as it helps users plan their weekly tasks without getting bogged down in too much detail.

One of the standout features of Sorted 3 is its ability to handle unexpected changes in your schedule. For instance, if an emergency or a meeting disrupts your day, the app’s premium "auto-schedule" feature lets you automatically reschedule affected tasks. This feature is handy for people who frequently need to adapt their schedules and routines on the fly.

Pros:

• Lower cost upfront pricing
• The auto-scheduling feature is a nice one
• Better for lightweight task management

Cons:

• Limited to macOS and iOS apps
• Comes with little to no updates

Pricing:

Sorted 3 is $14.99 one-off on iOS, and $24.99 on macOS one-off. It does come with free.

5. Trello

Trello is project management software that many people use for individual task management to help plan and coordinate tasks ahead. The Kanban views in Trello, similar to those in Todoist, make organizing tasks visually using cards easy, which many users find effective. In addition to the Kanban view, Trello offers other views to enhance task management, though the basic experience effectively covers most needs.

Trello is known for being very user-friendly, making it easy to learn and implement, even when collaborating with team members. Sharing boards and collaborating with others is straightforward, requiring little to no training. This simplicity can be a significant advantage over Todoist, which some users may find less intuitive.

Pros:

• Great for visual task management
• Board, calendar & other views make it more accessible
• Design and feel is fun and customizable
• Automation features can cost a lot

Cons:

• Can lack typical task management structure

Pricing:

Trello is free but comes with $5 per month pricing with more premium plans.

6. Akiflow

Akiflow is a solid alternative to Todoist, offering many features that users appreciate, such as managing your calendar and tasks in one place. It also includes guided planning features similar to those found in apps like Sunsama, which help you plan your week around key focuses and end your day constructively. However, Akiflow is specifically designed for busy professionals who need a more robust tool to holistically manage and prioritize their tasks for the week ahead.

While Akiflow doesn't have artificial intelligence features, it does excel in planning and scheduling, including the ability to share availability and scheduling links with others—an aspect many users find valuable. Although it lacks advanced project management capabilities, it does support team schedule sharing, making it useful for coordinating with external parties or colleagues.

Pros:

• Turns all your tasks into one dashboard
• Consolidation for bringing tasks in from other task apps
• It comes with guided planning assistance for planning ahead
• Great calendar customization and meeting scheduling features
• Comes with regular updates including new AI features

Cons:

• Deemed expensive by many people
• Doesn't come with advanced AI features like Motion

Pricing:

Akiflow is priced at $19 per month, billed annually, or $34 per month, billed monthly. There is no free plan.

7. Motion

Motion is a well-known alternative to Todoist, focusing primarily on organizing tasks using AI. It allows you to auto-schedule tasks and add various attributes to each task, such as deadlines, task chunking, due dates, and more. These features enhance the effectiveness of Motion's AI algorithm, which aims to reduce the time and effort spent on productivity administration—something that can be a significant drain on time and resources for busy professionals.

Motion is a powerful tool, but its monthly price tag is about three to four times that of Todoist. Despite its expense, Motion offers comprehensive features, including calendar integration with Outlook, iCloud, and Google, as well as project management views like Gantt, Kanban, and Table. It also includes the ability to share external book links and a range of minor features you won't find in Todoist.

Pros:

• Reduces productivity administration using AI
• Auto-schedules and moves tasks based on priorities
• Comes with project management & calendar features
• Developing new features & better team features
• Good for replacing tools like Calendly for meeting bookings

Cons:

• Lacks task consolidation made popular in Akiflow & Sunsama
• Many people find Motion to be an expensive option
• AI re-scheduling can be aggressive

Pricing:

Motion is priced at $19 per month, billed annually, or $34 per month (monthly). There is no free plan.

8. Sunsama

Sunsama is a solid alternative to Todoist if you're looking for a more in-depth task management solution. The application integrates task planning with your calendar—a feature recently added to Todoist—but Sunsama enhances this with more effective tools for weekly planning, setting objectives, and guided planning. This approach helps you prioritize tasks and focus on what's most important.

What sets Sunsama apart is its emphasis on mindful planning and work-life balance, offering a different perspective than many other apps on the market. While Sunsama is user-friendly, it comes with a higher price tag than Todoist, an important factor to consider when evaluating task management tools.

Pros:

• The most powerful for mindful planning
• Easy-to-use planning experience
• Comes with task consolidation
• Brings a good quality app for tasks

Cons:

• Can be expensive for many

Pricing:

Sunsama comes at $16 per month, billed annually, or $20 per month, billed monthly. No free plan.

9. Microsoft To-Do

Microsoft To-Do is a free alternative to Todoist and an upgraded version of the Wunderlist experience, which was launched in 2017. The application is easy to use and offers features like sharing lists, but it doesn't go much beyond basic list and task management. One unique feature is My Day, which provides task suggestions based on the projects you're working on. However, the app lacks many of the advanced features you might expect from Todoist.

We would recommend Microsoft To-Do primarily if you're looking to simplify your task management, reduce costs, and stay within the Microsoft ecosystem. It's ideal for users who want a more straightforward tool without the complexity of advanced features. The app also includes a Microsoft Outlook extension, allowing you to save tasks directly from your Outlook account—an important feature if you're already using Microsoft Outlook.

Pros:

• Easy to use
• Free for all access
• Perfect for MS365 users
• You can share lists with others
• Connects with Outlook for email

Cons:

• Not as lovely UI and design
• It doesn't come with many features

Pricing:

Microsoft To-Do is a free application if you have a personal Microsoft account.

10. Any.DO

Any.do is an interesting alternative to Todoist, boasting a user base of over 40 million people worldwide. The app is well-known for its reliable Android and iOS applications, which allow you to balance your calendar, manage tasks, and use a daily planner—all within one experience. It offers powerful features like reminders, widgets, and even a unique WhatsApp extension that lets you set reminders and create tasks directly from WhatsApp, which is a standout feature.

Any.do is simple and easy to use, making it a great choice for individuals. It’s also effective for visually organizing tasks and creating boards that can be shared with family members, as well as for team collaboration. The app supports various views, including Kanban, Calendar, and Table Views, which provide more detail when assigning tasks within a team.

Pros

• Easy to use
• Comes on iOS and Android
• Approachable and simple
• Works well with the Chrome extension
• Calendar management abilities for Google Calendar

Cons

• Not as appealing as apps like Todoist
• Does come at a more expensive price than Todoist

Pricing:

Any.DO is priced at $7.99 per month.