Expert Opinion, Feature Exploration, Pros & Cons: 2023
Let's explore the best insights of whether monday.com is right for you and your team. Think of monday.com as a team workspace that tries to mould to you and your team's perfect situation. With tables, kanban, charts, dashboards, timeline view you can learn monday.com and evolve it to how the team uses it along with a host of integrations.
What is monday.com?
Simply explained. monday.com is a project management software.
Likelihood you've seen monday.com when searching for project management software online or maybe it has been discussed alongside other tools like Wrike, Trello and Asana as a potential homepage for your team's projects, knowledge and task management.
monday.com offers a comprehensive project management experience that brings to life projects using views like kanban, chart, table (their most notorious), timeline (gantt view) and more - all to give your team the window into their work they need to get things done.
A more general project management software
monday.com as a whole isn't really a specific software like GanttPRO - that rocks at gantt charts - it presents all-rounder nature which makes it popular with a lot of people that want good quality project management views, integrations with popular productivity software, automations and document management too in one base for a team.
Very simply. monday.com is one of the better project management software designed for all types of departments, versus a specific project management scenario.
What does monday.com do?
Once you have monday.com setup, you'll be able to manage projects, tasks, documents and team data in one hub. They want to be the place where all the team can see goals, what they need to do and upcoming workload.
This is done using a customisable workspace that can be designed to your team's liking, but one of the special elements of monday.com is "workOS" and their range of templates. This is perfect for getting started with monday.com because you can just skip the noise of setting up your workspace which can be costly in time and effort, and team's education.
monday.com Pros: The Best Features
So, what are the best bits of the monday.com experience for project management?
Project Management Views Optionality
A range of views in monday.com is something a lot of people like and with the WorkOS concept a lot of that is really taken out of the way. Views include the likes of board, table, timeline, calendar, chart and dashboard - with more even in the views essentials setup that you can use and mould yourself.
monday.com views to explore
Here's some of the views the project management has on offer:
- Kanban - This is great for board management and a traditional way to see and move items between order of completion and priorities. Others use it in management mode to see who and what people are working on in this board view.
- Tables - With filters, sorting and great custom field and property management, this allows you to build out in a much easier fashion than Microsoft Excel and is one of the strongest features of monday.com project management views to see what everyone's working on at a glance.
- Timeline - Like a gantt view, this will give you a window into the campaign progress. Whether that is your team's product launch timeline or even a marketing campaign success - with dependencies, filters and other gantt features, it's easy to use.
- Dashboard - This is one of the best features, despite being trapped in their premium plans, allows users to create a widget dashboard of whatever they want to see. Maybe a product launch day and the numbers coming in from campaigns or even a sales team's progress in real-time displayed on a 3rd party screen in the office. A killer view.
- Charts - Difficult to first learn, but a great way to use alongside dashboards to express data and great for data-based teams that like to make decisions based on the information they capture from their 3rd party integrations. A good example could be a marketing team tracking a campaign via Facebook Ads integration with monday.com - they could use charts to connect this real-time insight and data.
- Calendar - Great for teams in sales and marketing to associate workload to dates and see them in a calendar view for better management.
Speedy Setup Nature
Ease of Setup - the WorkOS concept for larger teams makes monday.com much more attractive. So much is invested into setting up a project management software and this concept sort of removes the need for vast templates and a centre for your team's projects as each product is designed per department.
- Templates - The range of templates will give your team any setup that you can copy and then refine further within your workspace. This is a dramatic timesaver. A good example could be a marketing team looking to copy a "content calendar" into their space to adapt to their liking, but saves them roughly 30 minutes creating it.
- WorkOS - As explained more above, this can save scenario-specific needs like marketing, sales and development to get their team up and running 2-3x faster.
Marketplace Time Savers
Integrations & Automations - there's a vast array of integrations. Integrations allow you to connect tools like Gmail (3rd-party), Miro and many more tools for better collaborating and automations help to reduce doing recurring elements.
You can copy views and browse from more options like maps and even a file gallery that can be used in your monday.com workspace for better viewing.
The range of integrations are great and cover a range of needs. Marketing teams could use the deep MailChimp integration, for project management, connect with Google Drive for better file management. There's over 200+ options.
There's an automation for everything. If your team want to save a 30s activity that is recurring like "nudging a team member on the completion of a task" - that can be done using the automations centre.
monday.com Cons: Missed Marks
What falls short with monday.com? And what should we worry about? Let's unpack this so your team has everything bad and not ideal around using monday.com workspace.
- Learning Curve - Whilst the nature of WorkOS does help, it is sort of like turning up to an all you can eat buffet - with the staff explaining everything and you feel confident - and then when you go down a new aisle, you explore a whole new array of foods or ways of eating - sort of like monday.com, there's rabbit holes to go down in learning.
- Limited Dashboards - Dashboards are limited in the paid plans until you get to Pro. Dashboards can only bring in up to 1 board in the Basic, 5 in the Standard and 10 in Pro. Subject to change, but one of monday.com's best features. This sucks because dashboard is a super helpful feature, but again, they know this.
- Guest Access - Locked under free and basic, you'll need to pay Standard to get a window into guest access and share with external collaborators. This is a shame as many other project management tools offer guest access for clients.
- Pricing - let's dig into the problem with pricing a little more in the next segment.
Pricing is an important part of choosing project management software. This defines a team's budget and need for the tool they are researching, so let's look into this.
How much does monday.com cost?
This gets a little confusing, so stick with us. monday.com pricing is broken into what WorkOS you go for and how many people you have in your team. These are the two key indicators to monday.com pricing:
Work management (a WorkOS option in monday.com) is the most all-round project management experience and the service most people will use - this pricing is different from the four other WorkOS services they offer, please note this.
Pricing for monday.com is fairly traditional - for most of the project management software out there - the average price is between $8-12 for the general plan with partings either side suitable for smaller or larger teams.
Wait, different WorkOS pricing?
Yes, each WorkOS experience is priced differently. You won't notice if you go with the basic WorkOS (Work Management) but if you go with Sales CRM or development, you will be charged typically more for the pricing options that range from Basic CRM to Enterprise.
Tools like chart view, time tracking and dependencies are locked under monday.com Pro as well as a host of other features. This is again common for most project management software. monday.com is reasonable and priced accordingly to the market.
monday.com Review: Our Final Thoughts
Is monday.com right for my team? Is it something we should be considering?
It solves 80-90% of your team's needs
monday.com is one of the best in-class project management software. It is probably perfect for the all-round team situations. If you want a more 80-90% problems solved solution then monday.com is for you. This is great for all-rounder teams and departments.
What's wrong with monday.com?
Learning monday.com will take time, but if you want to get the most of the experience, you'll probably need to upgrade to their highest plans to get the most of it. Pricing is also very complication for expanding teams and teams that are scaling too.
And yes, you will likely have to pay for the Standard/Pro plan to get better and more feature dense access, but largely that's common in most project management tools.
Is monday.com any good?
monday.com works well for medium to large businesses. If you're in the hunt for a feature-heavy, very visual project management software that like Asana, a lot of people get on with monday.com from day one - thanks to the easy-to-setup nature.
Best features include dashboards builder, workdocs, automates & integrations. This makes monday.com a popular project management tool with those who want more flexibility in their project management, but not too much like Airtable & SmartSuite.
What is monday.com used for?
Mainly used by teams looking for all round use cases. monday.com reviews show a wide range of use cases like marketing teams using to launch ad campaigns, teams using it to manage a full sales pipeline with the sales CRM experience and even teams remotely using it to manage an a-sync company and everyday task management.
If you're looking at this, you might be tempted by exploring other project management tools before you settle with something like monday.com, what are close alternatives?
- ClickUp - probably the most like-for-like alternatives to monday.com
- Asana - similar in visual nature and easy to get started with, less feature dense
- Trello - backed by Atlassian and easy to use, not as feature dense like Asana
- SmartSuite - if you're in the hunt for something more flexible than monday.com
If you're in the hunt for more project management software, we'd recommend using us.