Todoist
Best for Most People: Todoist
Todoist is an easy-to-use to-do app that is good for teams and individuals. It is something we'd recommend to Tony the gardener to Sally the accountant. Everyone who is looking for that solid choice out there.
Todoist can connect up with Apple & Google Calendar for better management of your calendar & tasks together. A lot of people like that calendar view for time-blocking.
You can add tasks, organize them into checklists, add sections, add priority levels, set reminders and schedule them into a calendar & Kanban mode for those who want something more visual. It doesn't have loads of AI features, neither does it have ways to auto-schedule, or even gesture-based features.
But it just works well, reliably & as a good all-round use case. This is the best all round tool for us, with the best set of features to price point.
Best for
Individuals and small teams wanting reliable, cross-platform task management. People who need calendar integration without complexity. Users who value proven stability over cutting-edge AI features. Anyone looking for a task app that balances simplicity with professional capabilities.
Not ideal if
You need advanced AI features like auto-scheduling (try Motion or Akiflow instead). Calendar views are essential on the free plan since they're locked behind Pro. You want rapid feature releases and constant updates. Heavy customization and database-style views are your preference.
Real-world example
A freelance writer uses Todoist to manage client deadlines across multiple projects. Each client gets a project with color coding. Tasks use priority levels to separate urgent edits from background research. The calendar view syncs with Google Calendar to show writing blocks alongside client meetings. Recurring tasks handle monthly invoicing automatically.
Team fit
Works across the spectrum from solo users to teams of 50+. Small teams (5-15 people) find the collaboration features sufficient without overwhelming complexity. Enterprise teams can use Business plan for advanced admin controls. Freelancers and students love the generous free tier.
Onboarding reality
Very easy. Most people are productive within 30 minutes. The interface is straightforward without hidden menus. Natural language input ("tomorrow at 3pm") feels intuitive immediately. Team members with zero task app experience adapt quickly.
Pricing friction
Free tier is genuinely usable for basic task management. Pro at $5/month (or $4/month annual) unlocks reminders, comments, and calendar view. Business at $8/user/month adds team features. The jump from free to Pro feels fair for what you gain.
Integrations that matter
Google Calendar and Outlook (two-way sync), Slack (task creation from messages), email integration for forwarding tasks, Zapier (connects to 100+ apps), Amazon Alexa and Google Assistant (voice task entry), Notion and Evernote imports.
TickTick
Best Value To-Do List
TickTick is a to-do app with timers, habits, calendar & list management. Features like the Kanban board (desktop), smart lists, calendar modes (premium), and habit tracking allow you to coordinate better what you're working on. Many say that compared to Todoist, TickTick brings more value as an all-around task app.
TickTick is easy to use, with themes to customize projects and a simple nature to planning tasks. The habit tracking abilities are another bonus that many people like to have with task management. You can even track your timed sessions, making it a good pomodoro timer too.
TickTick is also very well priced, making it much more approachable than some other more powerful tools. It offers tasks, habits, calendar, Kanban, pomodoro timer & cool themes and that is no small feat.
Best for
Personal productivity enthusiasts who want multiple features in one app. People who combine task management with habit tracking. Budget-conscious users who want premium features under $5/month. Visual thinkers who appreciate customizable themes and Kanban boards.
Not ideal if
Speed and performance are critical since it can lag compared to Todoist. You need cutting-edge AI features for auto-scheduling. Customer support responsiveness matters since the team is non-English speaking. You prefer minimalist apps without customization options.
Real-world example
A grad student uses TickTick for academics and personal life. Daily study sessions appear as recurring tasks with Pomodoro timers built in. Habit tracking logs meditation and exercise streaks. The calendar view shows assignment deadlines alongside class schedule synced from Google Calendar. Custom themes differentiate work projects from personal lists.
Team fit
Best for individuals and very small teams (2-5 people). Not designed for enterprise or complex team workflows. Works well for families sharing shopping lists and household tasks. Solo entrepreneurs find the all-in-one approach valuable.
Onboarding reality
Easy. The interface is approachable and doesn't overwhelm with options. Most features are discoverable without tutorials. Getting comfortable with habits, timers, and calendar views takes about a week of regular use.
Pricing friction
Free tier has meaningful limits on lists and features but works for basic use. Premium at $27.99/year (roughly $2.33/month) is exceptional value. That's cheaper than Todoist, Motion, or Akiflow while including features they charge extra for like calendar sync and timers.
Integrations that matter
Google Calendar, iCloud Calendar, and CalDAV sync, Siri and Google Assistant (voice commands), Zapier and IFTTT (automation), Apple Watch and Android Wear support, email to task conversion, browser extensions for quick capture.
Akiflow
Best for More Serious Workflow: Akiflow
Akiflow is a to-do list with time-blocking, task consolidation and guided planning. One of the best to-do lists on the market, it also falls under the category of daily planner apps.
Daily planners like Akiflow focus on the calendar and promote concepts like time-blocking that help plan the day. Akiflow brings this ability to the forefront.
Akiflow brings tasks, calendar & task consolidation, which allows you to bring all your tasks from other apps into Akiflow for easier management in one dashboard. This reduces context-switching for busy professionals. Akiflow also has guided planning and meeting scheduling with shareable links.
Best for
Busy professionals juggling tasks across multiple tools (Notion, ClickUp, Asana). Self-employed individuals and business owners with software budgets. Time-blocking enthusiasts who live in their calendar. People who want AI assistance (chatbot "Aki") for task planning and prioritization.
Not ideal if
You need basic task management without calendar integration. Budget is tight since pricing starts at $19/month. You prefer separate apps for tasks and calendar rather than unified views. The AI features are still in beta and may not justify the premium cost yet.
Real-world example
A consultant pulls tasks from client projects in Asana, personal tasks from Todoist, and meeting notes from Notion into Akiflow. The calendar view shows meetings with time-blocked work sessions. Guided planning each morning reviews what's due and suggests a realistic schedule. Meeting links get shared like Calendly without needing another subscription.
Team fit
Built for individuals in team environments, not team collaboration itself. Solo entrepreneurs and freelancers with complex workflows find it valuable. Works for executives and managers who need consolidated task views across departments. Not designed for team task assignment.
Onboarding reality
Moderate. Connecting integrations and setting up task consolidation takes initial setup time. The time-blocking workflow requires adjusting your habits if you're not already doing it. Budget 1-2 weeks to fully adopt the guided planning rituals.
Pricing friction
No free plan at all. $19/month (annual) or $34/month (monthly billing) is expensive for a task app. The price feels steep unless you're actively using task consolidation from multiple sources. Competitors like Todoist cost less than half as much.
Integrations that matter
Notion, ClickUp, Asana, Todoist (task import), Google Calendar and Outlook (calendar sync), Slack (task creation), Gmail integration, meeting link scheduling, Zapier for custom workflows.
Sunsama
Best for Work-Life Balance: Sunsama
Sunsama is one of the more mindful to-do list apps on this list. It wants to help you to organize your week ahead with a focus on zoomed-out planning. Guided planning is one of the special elements of Sunsama that allows you to add your tasks and schedule them ahead.
Sunsama brings a beautiful design that allows you to manage your tasks, calendar, and tasks from other apps in one base. We've noted Sunsama down as one of the best ADHD friendly calendar apps, as it makes things approachable and guided for planning.
The sidebar allows you to plot your schedule, manage your backlog of tasks, and use automation to better task flow. It works like Akiflow, allowing you to drag in tasks from other apps.
Best for
Busy professionals seeking work-life balance with enforced working hours. People who benefit from daily reflection and weekly planning rituals. Those who want mindful task management over pure productivity optimization. Users comfortable with Akiflow-style task consolidation but prefer guided workflows.
Not ideal if
Budget is a concern since it's $20/month. The iOS app has known issues that frustrate mobile-first users. You want fast task capture without planning rituals. Simple task lists without calendar integration would serve you better.
Real-world example
A product manager starts each day with Sunsama's guided planning. They review yesterday's incomplete tasks, pull in new issues from Jira, and time-block the day with realistic estimates. Working hour limits prevent overcommitment. Weekly reviews surface objectives across projects. The Pomodoro timer keeps focus during deep work blocks.
Team fit
Designed for individuals, not teams. Works best for solo professionals in team environments who need personal task management. Managers juggling multiple projects find the weekly objectives view helpful. Not for team task assignment or collaboration.
Onboarding reality
Moderate. The guided planning ritual requires behavior change if you're used to ad-hoc task management. Sunsama encourages you to plan intentionally, which takes 1-2 weeks to become habit. The interface itself is intuitive and beautiful.
Pricing friction
$20/month or $16/month (annual). No free plan. The price is justified for people who value work-life balance features like task limits and reflection prompts. Feels expensive compared to Todoist but includes features that would require multiple subscriptions elsewhere.
Integrations that matter
Todoist, ClickUp, Asana, Trello, Notion (task import), Google Calendar and Outlook (calendar sync), Gmail (email to task), Slack integration, Pomodoro timer built-in.
Motion
Best for AI-Powered: Motion
Motion is an AI-powered task management application with project abilities. Features like AI re-scheduling make Motion unique for those who hate scheduling their priorities and time. Upload a task and give it some details, and Motion's system will organize what a day will look like, as recommended by their AI system.
This has helped many people take the weight out of task administration. Motion is one of the only AI-focused apps doing this at scale. As one of the better task management apps, it also offers light project management, which helps you plan tasks in collaborative views.
Expect more project management abilities as they grow with small to medium sized teams.
Best for
Busy professionals and small teams who need AI to reduce administrative overhead. People struggling with task prioritization who want algorithmic help. Self-employed individuals or business owners with software budgets. Teams that want light project management with AI auto-scheduling.
Not ideal if
Budget is limited since pricing starts at $29/month for individuals. You prefer manual control over your schedule rather than AI suggestions. Learning curves frustrate you since Motion requires adoption time. Simple task lists without calendar integration would work fine for your needs.
Real-world example
A startup founder adds all tasks with deadlines and estimated durations. Motion's AI schedules them into available calendar slots, automatically rescheduling when meetings run long or priorities shift. Project views show team workload. The AI meeting assistant extracts tasks from meeting transcripts and adds them to projects automatically.
Team fit
Individuals and small teams (5-25 people). Solo entrepreneurs find it valuable for personal task management. Small teams benefit from shared projects and workload visibility. Not designed for large enterprises needing complex permissions.
Onboarding reality
Moderate to heavy. Trusting the AI to schedule your day requires mindset shift. Initial setup involves adding all tasks with accurate time estimates. Most people need 2-3 weeks to calibrate the AI to their working style and trust its suggestions.
Pricing friction
Individual pricing starts at $29/month (annual). AI Employees pricing at $49/month adds team features. No free plan. This is expensive compared to Todoist or TickTick. The value is there if AI scheduling saves you significant time, but it's a hard sell otherwise.
Integrations that matter
Google Calendar and Outlook (calendar sync), Slack (task import from messages), AI meeting transcription for Google Meet and Zoom, email integration for task creation, Zapier for custom workflows, Chrome extension for quick capture.
Superlist
Best for Small Teams: Superlist
Superlist is a great to-do app for teams and individuals. Superlist offers a collaborative way to add tasks and share them within notes in small and medium-sized teams. It is a good way to capture tasks, plan them, and send and assign tasks to other team members.
Superlist has a feature called projects that allows you to create a list that serves as both a list and a note. This enables you to add tasks and organize them as a team, as well as coordinate notes alongside regular text formatting.
Superlist is Wunderlist reborn and for many people strikes that balance between tasks & notes.
Best for
Small teams up to 5 people who want free collaborative task management. Individuals who like combining notes with tasks in the same space. Former Wunderlist users looking for that clean, collaborative experience. Teams managing meeting agendas with actionable tasks embedded.
Not ideal if
You need calendar views for time-blocking. Kanban boards or multiple view options are important. Your team has more than 5 people and budget is tight (Pro is $15/month). You want extensive integrations beyond Microsoft To-Do.
Real-world example
A 4-person creative agency uses Superlist for client projects. Each project is a Superlist with client briefs at the top as notes, tasks below with assignments. Meeting agendas become new lists with action items assigned during calls. AI features help break down complex deliverables into sub-tasks automatically.
Team fit
Sweet spot is 2-5 person teams. Generous free tier makes it perfect for small startups, families, or friend groups. Solo users find value but miss out on the collaboration features that make it special. Not suited for larger organizations.
Onboarding reality
Very easy. The clean interface and familiar list structure make adoption painless. Team members understand it within minutes. The blend of notes and tasks is intuitive if you've used Google Docs with checkboxes.
Pricing friction
Free for individuals and teams up to 5 members, which is incredibly generous. Pro at $15/month (monthly billing) feels expensive for a jump from free, especially when billed monthly with no annual discount mentioned. Most small teams stay on free tier.
Integrations that matter
Microsoft To-Do (import tasks), AI email import for task creation, AI sub-task generation, browser extension for quick capture, mobile apps for iOS and Android, minimal integrations otherwise since it aims to be self-contained.
Things 3
Best for Minimal: Things 3
Things 3 is one of the most attractive to-do apps. Things is focused on yourself for planning tasks and light projects. It has features like capture, project management for individuals, scheduling tasks, Apple Calendar connection, section headers, and smaller features like "This Evening" that allow you to separate tasks and allocate them for the evening ahead.
The simple nature of Things combined with powerful features that allow you to better plan makes it a good solution. This is one that gets a nod in our best macOS to-do list apps round-up.
Things 3 offers a stunning look and minimal feel with one-off pricing instead of subscriptions.
Best for
Apple ecosystem users on Mac, iPad, and iPhone who want lifetime access. Minimalists who value beautiful design and simple interactions. People who prefer one-time payments over subscriptions. Solo users who don't need collaboration or AI features.
Not ideal if
You need task sharing and collaboration features. Multi-platform use is essential (Things 3 is Apple-only). Budget is tight since you pay per device (iPhone $9.99, iPad $19.99, Mac $49.99). You want constant feature updates and AI additions.
Real-world example
A freelance designer uses Things 3 to manage client projects on Mac. Each client gets a project with deadlines. "This Evening" mode separates personal errands from work tasks. The Today view shows what's due with beautiful typography. Gestures make task management feel effortless. Apple Calendar integration shows meetings alongside tasks.
Team fit
Strictly individual use. No team features whatsoever. Perfect for solo professionals, students, and anyone managing personal productivity. Works for freelancers who don't need to assign tasks to others.
Onboarding reality
Very easy. The design is so clean that most features are discoverable through exploration. Gestures feel natural on iOS and Mac. Most people are productive within 30 minutes. The simplicity is intentional and welcoming.
Pricing friction
One-time purchase per device: iPhone $9.99, iPad $19.99, macOS $49.99 (total $78.97 for all three). Apple Watch included with iPhone license. This feels expensive upfront but becomes great value over years of use. No subscription means predictable costs.
Integrations that matter
Apple Calendar (shows events in Things), Apple Reminders (import), Siri shortcuts for voice entry, Apple Watch app, URL schemes for automation, Mail.app integration (emails to tasks), limited integrations intentionally to maintain simplicity.
Structured
Best for Casual Tasks: Structured
Structured is a great daily planner if you're looking for a lightweight mobile app for casual use. It's ideal for organizing tasks around the home, planning for the weekend, or managing a work week. Structured uses a timeline layout, so you can easily see your day at a glance, including recurring tasks like routines.
Many users love its visual design, making it popular with those who prefer aesthetic applications. It also has an AI feature that lets you speak to it to organize your day.
Structured has improved significantly and is now available for iOS, Android, and Mac. This has to be one of the best visual routine planner apps on the market.
Best for
Casual users managing home life and personal routines. Visual thinkers who want timeline views of their day. Mobile-first users on iOS and Android. People who prefer voice input and AI task organization for daily structure.
Not ideal if
You need complex work-based task management with projects. Team collaboration and task sharing are important. Desktop is your primary platform (though Mac app now exists). Advanced features like integrations or automation matter to you.
Real-world example
A stay-at-home parent uses Structured to plan daily routines. Morning routine tasks (breakfast, school drop-off, workout) repeat automatically with time slots. Voice AI captures grocery shopping and errands throughout the day. The visual timeline shows when tasks fit around kid pickup times. Weekend planning uses the same routine templates.
Team fit
Individuals only. No collaboration features. Perfect for personal productivity, household management, and daily routine tracking. Not designed for teams or shared task management.
Onboarding reality
Very easy. The timeline metaphor is instantly understandable. Drag tasks to different times, set durations, create routines. Most people are productive within 10 minutes. Voice AI makes capture even simpler.
Pricing friction
Free version exists with limitations. Premium pricing is affordable (typically a few dollars per month). The beautiful design and ease of use justify the cost for routine-focused users. Much cheaper than productivity apps targeting professionals.
Integrations that matter
Calendar sync (shows appointments on timeline), voice AI for task capture, recurring routine templates, iOS and Android widgets, cross-platform sync (iOS, Android, Mac), minimal third-party integrations since it's designed to be simple.
Routine
Best for Planning: Routine
Routine is a minimal, planner-style application that helps you manage tasks. It also allows you to handle calendar events and notes all in one place. Many people like Routine for the clean design and the simple nature it offers. It connects with iCloud, Outlook and Google Calendar to allow you to connect up events and begin time blocking them.
Many people like how you can access it on other devices and capture quickly. From our tests, it just works well for adding tasks and organizing them into a week calendar view.
Routine serves as a nice Things 3 alternative with a free plan option.
Best for
Lovers of minimal design who want tasks, calendar, and notes combined. Desktop users who value quick capture across devices. People who like weekly calendar views for planning ahead. Those seeking a Things 3 alternative with a free plan and cross-platform support.
Not ideal if
Mobile performance matters since iOS and Android apps are reportedly slower. You need extensive features beyond basic task and calendar management. Team collaboration is important. You prefer specialized apps for each function over all-in-one tools.
Real-world example
A consultant uses Routine to plan their week. Google Calendar events sync in, showing client meetings. Tasks for deliverables get time-blocked around meetings. Meeting agendas live as notes linked to calendar events. Quick capture on desktop makes it easy to add tasks during calls without switching apps.
Team fit
Individual users only. No collaboration features. Works best for solo professionals, freelancers, and consultants managing their own schedules and tasks. Not designed for team coordination.
Onboarding reality
Easy to moderate. The minimal design reduces learning curve. Weekly calendar view is intuitive. Understanding how tasks, events, and notes interconnect takes a few days of use. Most people are comfortable within a week.
Pricing friction
Free plan available, which makes it accessible for trying. Premium pricing unlocks additional features at reasonable cost. The free tier is more generous than Things 3's paid-only model, making it a good alternative for budget-conscious users.
Integrations that matter
Google Calendar, iCloud Calendar, and Outlook Calendar (event sync), cross-device sync (desktop, iOS, Android), quick capture shortcuts, basic note-taking alongside tasks, time-blocking features, minimal third-party integrations beyond calendar services.
Lunatask
Best for E2E Security: Lunatask
Lunatask is a secure to-do list application that helps you manage tasks with end-to-end encryption. In addition to task management, it also includes note-taking and journaling features, making it versatile for users who like to combine productivity tools.
Known for its speed, functionality, and well-designed interface, Lunatask has become a popular choice among budget-conscious users who still want reliability. Very popular for ADHD task management too.
For those seeking a balanced tool that handles tasks, notes, and journaling in one place with strong privacy, Lunatask is an excellent option.
Best for
Security-conscious individuals who want end-to-end encrypted tasks and notes. People with ADHD who benefit from combined task management and journaling. Users who want tasks, notes, journal, and light habit tracking in one app. Budget-conscious users seeking reliability without high subscription costs.
Not ideal if
You tend to forget passwords since E2E encryption means lost passwords equal lost data. Team collaboration is needed. You want extensive integrations with other tools. Cloud sync is preferred over local-first encrypted storage.
Real-world example
A privacy-focused freelancer uses Lunatask for all personal productivity. Tasks live alongside project notes, all encrypted locally. Daily journaling helps with ADHD reflection and planning. Habit tracking monitors exercise and sleep without data leaving their device. Even if their laptop is stolen, the data remains encrypted and inaccessible.
Team fit
Strictly individual use. No sharing or collaboration features, which is intentional for privacy. Perfect for solo professionals, students, and anyone prioritizing data ownership and security over team features.
Onboarding reality
Moderate. The interface is well-designed and fast. Understanding how tasks, notes, habits, and journal work together takes a few days. Setting up encryption and understanding backup responsibilities is critical during onboarding.
Pricing friction
Affordable pricing compared to premium task apps. Offers good value for the feature set (tasks, notes, journal, habits, all encrypted). Budget-friendly option for users who want privacy without paying Akiflow or Motion prices.
Integrations that matter
Minimal integrations by design to maintain privacy and encryption. Local file storage with encryption, backup options for encrypted data, cross-platform sync with E2E encryption, no third-party integrations that would compromise security, Markdown support for notes.
Notable Mentions
These are other to-do list apps that could be worth considering for your goals:
Google Tasks is a simple to-do list application working in Google & Google Workspace.
Which is the best to-do app?
Let's breakdown which one matches most to your needs. Whether you're a solo user, or a team that want to be able to manage tasks collectively together, let's ace the pairing and crack on with the task list.
This is our top nominated to-do app that we believe delivers an all-round experience that we'd recommend for the majority of use cases; whether that is teams, individuals, casual users & those who want to use on a wide range of devices.
The best to-do app on our list is Todoist. Available on all devices including Google Chrome/email & even assistant tools. It offers the widest range of features for all types of users - ranging from teams to casual use. Todoist works very well at being a tool for your personal and work life task management which some struggle with.
What is the best free to-do list app?Offers the best free platform for task management with the least amount of limits humanly possible. Google Tasks & Microsoft To-Do win best free task app. Both are provided free with a Google/Microsoft license as part of the ecosystems. They offer good features, wide range of access and all you need for basic task management.
They won't have power-user level features but if you want something totally free, they are your bet. Not so keen on project management software and seeking out help with managing your small to medium sized team with just tasks? These tools are good for handling tasks, organizing them in views like Kanban/calendar and helping assign tasks including comments & administrative management.
Top recommendations would be Motion, Trello or Todoist. All of these tools will help you add team members, assign tasks, schedule them in a view. Motion offers the most extensive set of features with AI including documents, projects & more. Trello is the most suited for full-scale project management, if you expand in the future.
What is the best to-do app for minimalists?These to-do list apps are designed most for focus. If you want something uber clean, something that gives you the features you need, without the haze of messy designs or over-complex features. Our picks would be Things 3 and Superlist. Things 3 is the most clean iOS & macOS app for tasks out there.
Superlist is also clean and attractive to use especially for taking checklists. What is the best to-do list app for students?For students, the focus is budget & simple use cases. Maybe in some cases the ability to share and collaborate on tasks. But the primary choices we've recommended are for low-cost & basic use. Google Tasks, Any DO and Todoist all do great for this.
They can help you manage the basic needs, whilst setting you up for the future. They all allow you to add tasks, schedule and Any DO and Todoist have some sharing abilities. For educators, we'd recommend Microsoft To-Do as you get it as part of your Edu license.
What is the best to do app for GTD lovers?Narrowing your needs to follow the system developed by David Allen (writer of Getting Things Done) then we'd recommend these tools. Nirvana and OmniFocus 4 are the best for GTD.
Easily the best set-up and focused towards the methodology. Those who are hardcore GTD users tend to go with Nirvana. OmniFocus can be used by anyone, but can be moulded best for GTD. What is the most ible to do list app?If you're looking to shape how you manage your tasks there are fewer options.
These are better for those who have the grip on managing their time with their own process & system.
They need to adaptable and open-plan. We'd recommend both Trello and Notion. They are both more maluable for your own task management. Notion allows you to build your own databases with layouts & workflows. Trello is similar but with boards, automations & checklists you can do a lot more for shaping structure. Looking for Windows?
Typically, you need something fast and that works with Microsoft 365 well.
But also something that works well on Android too. Here's our recommendations: Microsoft To-Do is the most Windows focused tool and works with Microsoft 365. Any DO has a good Windows app and Android app that people tend to like list management on. Other tools like Todoist and TickTick work on there well too.
Looking for your new Mac, or need a change of scenery? These are the best to-do apps for Mac, if you wanted more help we have gone more extensive on how these work and what features make users excited to use them.
Things 3 and Godspeed are power-user tools for Mac. Godspeed is all about managing tasks on that keyboard fast, but lacks views & projects. Things 3 is all about that minimal, clean experience and is one of the most loved Mac apps (outside of productivity). Lunatask is another notable nod, it focuses on balancing tasks/notes & journal in one.
Looking for something robust, or maybe with secure ways to lock down what's on your list of things to do? There are tools that do that, not too many, but tools that are trustworthy. Lunatask has security in the form of E2E encryption allowing you to lock down tasks & notes.
These are options we trust the most from this list whether feature-led or longevity.
What are the best free to-do list apps?
Todoist (best all rounder)
So, budget is your worry. That's totally fine, let's help you find some good choices for free apps. They have a generous free plan with list & board view. It's easy to get started with no task lists, more on views & features like filters. This is perfect for beginners and those who don't need advanced time blocking. This is a good one if you want some fun.
TickTick has habit tracking and themes in their free plan. Themes and modes like calendar are limited for paid users. If you want a calendar & task system in one. Trello offers this as part of the free user account allowing you that in one. Perfect for visual thinkers who are on a budget.
What makes a great to-do list app?
From checklists, reminders to priorities, a to-do list maps the way forward. Whether you use a notebook right now, or post-it notes, if you're not considering a to-do list app, or need to change up. We've got you covered!
Whether you need an AI-powered powerhouse for your tasks to do errands for you, all the way to using it as a mindful practice to elegantly plot the day ahead.
The criteria that makes a good to-do app that we've used for these recommendations: Checklists Nearby - Being able to manage checklists for everything from planning a holiday to the best advice from work meetings is a game-changer, and many people can get this within their to-do list application.
It is one of the underrated features of many to-do list apps.
Priority Management - Some apps allow you to better organize tasks based on priority, due date, and deadlines. Some even use AI to help organize what's important for you. This is one of the huge bonuses of to-do list management and something many people struggle with daily.
Reduces Overload - To-do lists help you capture and take on new workloads rather than relying on your memory.
While you don't want to take on everyone's burden, if a new opportunity or project comes up, you might have more mental capacity if you capture tasks on a to-do list app to take on a new workload. Here's why managing your tasks using the apps helps: From a personal perspective, my to-do list app is my compass for the day ahead. Previously, Iused a A4 sheet of paper to set the tasks to do.
Each day, I'd have to reset and transfer over what Ineeded to-do. With a to-do list app, you can move things, flag things without due dates, set deadlines, write short notes to yourself & much more. It's shaped how Iplan my day and it is probably my most used to-do app.