Top 10 Task Management Apps for 2023

Task management apps also known as to-do list applications help us order and sort what's on our agenda and day ahead. This list is a pick of the best to-do list applications on the market - they round-off generalist options for most people to explore.

Best All-Round Task Management Apps

Things 3

Manage tasks and projects with a beautiful, minimal to-do app that works with GTD.

Get ToolView Tool

Best For

Best Minimal To-Do List

Availability

iOS

Mac

Pricing

$

$

Type of Tool

To-Do List Apps

Motion

A task management application with AI assist and one of the hottest tools right now.

Get ToolView Tool

Best For

Great for team tasks

Availability

Windows

Mac

Web

Chrome Extension

Pricing

$

$

$

Type of Tool

Project Management SoftwareTo-Do List AppsAI Tools

Akiflow

Task manager designed to bring all tasks into one place, with a calendar alongside.

Get ToolView Tool

Best For

Advanced Daily Planner

Availability

Web

iOS

Windows

Mac

Pricing

$

$

Type of Tool

To-Do List Apps

Todoist

Manage all your tasks, build kanban boards and projects with this all-round task app.

Get ToolView Tool

Best For

Simple task management

Availability

Web

iOS

Android

Windows

Mac

Chrome Extension

Pricing

$

Type of Tool

To-Do List AppsAI Tools

TickTick

All-round budget friendly task management app experience with kanban, habits & more.

Get ToolView Tool

Best For

Budget Task Management

Availability

Web

iOS

Android

Windows

Mac

Chrome Extension

Pricing

$

Type of Tool

To-Do List Apps

Google Tasks

A place to quickly capture tasks, make lists & do tasks inside the Google ecosystem.

Get ToolView Tool

Best For

Tasks and To-Dos

Availability

Web

iOS

Android

Chrome Extension

Pricing

$

Type of Tool

To-Do List Apps

Microsoft To-Do

Handle tasks, collaborative lists and checklists with a lightweight task manager.

Get ToolView Tool

Best For

Lightweight Tasks

Availability

Web

iOS

Android

Windows

Mac

Pricing

$

Type of Tool

To-Do List Apps

Sorted 3

Manage your tasks and time efficiently using this easy to use application.

Get ToolView Tool

Best For

Light Task Manager

Availability

iOS

Web

Pricing

$

$

Type of Tool

Daily PlannersTo-Do List Apps

OmniFocus 3

A place for busy professionals to manage tasks and increase productivity.

Get ToolView Tool

Best For

Task Management

Availability

iOS

Web

Mac

Pricing

$

$

Type of Tool

To-Do List Apps

Zenkit To-Do

Better organise tasks, to-do lists, events and notes with Zenkit To-Do.

Get ToolView Tool

Best For

Organising To-Do's

Availability

iOS

Android

Windows

Linux

Mac

Pricing

$

Type of Tool

To-Do List Apps

Finding the Right To-Do List App

There are many hundreds of to-do list applications, trust us - we know.

Finding the right one can be quite stressful because the features feel and might look the same when selecting them. We recommend exploring what your needs are before jumping into the deep end. Your needs are anything that you have experienced with a to-do list (of any format) in the past and where you are aiming for.

Remind yourself with these key questions before looking:

• What hasn't worked about a task management app in the past?
• Will I change my lifestyle in 2-3 years? If so, find a tool to map to this.

These can help you navigate your decision. For example, if you are changing from being a student to a working role, then picking a lightweight to-do app like Google Tasks might not be a good bet as you will likely need something more advanced, whereas if you were going from a working role to retirement then maybe moving to something like Todoist would see you through and beyond into your hobby task years.

Task Apps: All-Rounders or Specialists?

Many of the tools we've selected are a range of pricing, availability but present good general use ones to get you going. Remember, you need to explore your need first before attacking a choice. But how do you know whether you need a specialist to-do app or an all-rounder that does maybe 80% of the job.

• All-Rounders: These tend to be best for those who want a generalised use and aren't too precious about the micro features.
• Specialists: These type of to-do list apps are designed with an industry in mind, or maybe even a type of characteristic.

We'd normally recommend all-rounders for those who need a task management app and have come from something like a task list in a notebook format, or maybe an even more basic task list like Apple Notes.

Whereas specialist task management apps are ones like Nirvana HQ or maybe 2Do that are centric around systems like Getting Things Done by David Allen. They offer features that might be stricter or offer a specialist way of doing things. These are great if you want something to match to your needs, we offer lists for that here on Tool Finder.

Researching To-Do List Apps is Key

Okay, we've picked a healthy set of tools for recommendations. Look into each of the tools in more detail. It is important to explore what each one offers, reminding yourself that the more research you do now, the better and longer you'll last with your task app.