Top 10 Task Management Apps for 2023

Our handpicked selections for all-round to-do list applications. Task management tools help us plan our day and with tasks, lists and even projects.

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The author of this post is Francesco D'Alessio
Francesco D'Alessio

Thursday 4th May, 2023

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Task management apps also known as to-do list applications help us order and sort what's on our agenda and day ahead. This list is a pick of the best to-do list applications on the market - they round-off generalist options for most people to explore.

Best All-Round Task Management Apps

Best For

Simple task management

Availability

Web
iOS
Android
Windows
Mac
Chrome Extension

Pricing

$

Best For

Budget Task Management

Availability

Web
iOS
Android
Windows
Mac
Chrome Extension

Pricing

$

Type of Tool

Best For

Organising To-Do's

Availability

iOS
Android
Windows
Linux
Mac

Pricing

$

Type of Tool

Finding the Right To-Do List App

There are many hundreds of to-do list applications, trust us - we know.

Finding the right one can be quite stressful because the features feel and might look the same when selecting them. We recommend exploring what your needs are before jumping into the deep end. Your needs are anything that you have experienced with a to-do list (of any format) in the past and where you are aiming for.

Remind yourself with these key questions before looking:

  • What hasn't worked about a task management app in the past?
  • Will I change my lifestyle in 2-3 years? If so, find a tool to map to this.

These can help you navigate your decision. For example, if you are changing from being a student to a working role, then picking a lightweight to-do app like Google Tasks might not be a good bet as you will likely need something more advanced, whereas if you were going from a working role to retirement then maybe moving to something like Todoist would see you through and beyond into your hobby task years.

Task Apps: All-Rounders or Specialists?

Many of the tools we've selected are a range of pricing, availability but present good general use ones to get you going. Remember, you need to explore your need first before attacking a choice. But how do you know whether you need a specialist to-do app or an all-rounder that does maybe 80% of the job.

  • All-Rounders: These tend to be best for those who want a generalised use and aren't too precious about the micro features.
  • Specialists: These type of to-do list apps are designed with an industry in mind, or maybe even a type of characteristic.

We'd normally recommend all-rounders for those who need a task management app and have come from something like a task list in a notebook format, or maybe an even more basic task list like Apple Notes.

Whereas specialist task management apps are ones like Nirvana HQ or maybe 2Do that are centric around systems like Getting Things Done by David Allen. They offer features that might be stricter or offer a specialist way of doing things. These are great if you want something to match to your needs, we offer lists for that here on Tool Finder.

Researching To-Do List Apps is Key

Okay, we've picked a healthy set of tools for recommendations. Look into each of the tools in more detail. It is important to explore what each one offers, reminding yourself that the more research you do now, the better and longer you'll last with your task app.

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