Ultimate Beginner's Guide to Akiflow: Getting Started (2024)

Akiflow For Beginners

20th Aug, 2024

Akiflow is a task and calendar consolidation tool to fulfill almost all productivity needs. Here's our beginners guide to get started on Akiflow.

Getting started with Akiflow

Akiflow is extremely popular right now.

Many people have been exploring advanced to-do list apps like Akiflow, Motion & Sunsama and have wondered whether they are more effective for task management in a busy world. Akiflow is very popular with busy professionals, and many people have been curious about how it works and what it offers for task management.

This is a beginner's guide to help you get started with Akiflow and optimize your time with it—even to see whether it is right for you before you invest in this software.

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Akiflow

Akiflow is a daily planner app for busy professionals for task & calendar management.

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Akiflow is designed for busy professionals to manage tasks & calendars in one.

What is Akiflow?

Akiflow is task management software combining tasks, calendars, and task consolidation by bringing tasks from apps like ClickUp, Notion, and Gmail. It is available on macOS, Windows, iOS, and Android. Akiflow is also known as a daily planner application.

Akiflow is used by freelancers, busy professionals, and those who want more than task management apps. It is popular for managing tasks and calendars in one and comes in a similar market to apps like Motion & Sunsama.

First Steps with Akiflow

Here are the first steps of getting going with Akiflow to help you get over the line:

Create a new account
Connect your new account with popular integrations
Get familiar with the features - like tasks, calendar & time slots
Go into Settings > Integrations and see what you have not got connected
Go to Settings > Tasks and set-up your task preferences
It is important to establish a routine that best suits you in Akiflow

Feature Focus

Akiflow: Task Consolidation

Akiflow Integrations, Task Consolidation

How does task consolidation work in Akiflow?

Akiflow allows you to connect integrations like ClickUp, Asana, and more. These integrations allow you to automatically (with settings you manage) import tasks into your inbox in Akiflow.

This makes collecting tasks and organizing them into the right project very useful. It also allows you to reduce context switching across all of your accounts, bringing back some of the sanity to your workday. Once connected up, you can start to see when tasks come in and can sync this in the top right-hand corner.

Feature Focus

Akiflow: Unified View

What is a unified view in Akiflow?

Akiflow allows you to see your tasks and calendars next to each other. This unified view is perfect for those who want to time-block their tasks into their calendar but also see the scheduled task beside this calendar view, which is ideal for visual thinkers.

The unified view is also complimented by task consolidation, which brings all the tasks into one view. You can drag any functions from other providers, like Notion, into the calendar view, making it easy to block tasks.

Feature Focus

Akiflow: Rituals & Focus Mode

Does Akiflow have any work-life balance features?

Akiflow has a few features that promote healthy, sustainable work during your busy day. These come in two forms: focus mode and rituals.

Rituals allow you to shut down your day and plan the day. A system called guided planning is used in applications like Sunsama. This is an effective technique to help establish healthier habits for your mental health in these apps. The focus mode can be accessed inside each task, allowing you to zoom in, see your task details and notes, and focus on what's at hand. Perfect for those who like to mono-task.

What features does Akiflow have?

Let's take a peek at the abilities that Akiflow has for managing your tasks in one location:

Features	Good for?
Task Management	Thanks to the different types of tasks, handling tasks inside Akiflow is easy. You can add calendar events or tasks in a time slot block.
Task Consolidation	Many people would love to have all of their tasks in one location. This would reduce the pressure to switch between work apps and bring everything into one base.
Calendar Management	Manage your Outlook and Google Calendar in one location. You can see your most important work or personal meetings and events next to your most important tasks.
Meeting Scheduling	Send a booking link and meet with others externally, allowing for smoother and more synchronized meeting times.
Guided Planning	A lighter approach to Akiflow allows you to review your day and plan using a guided planning technique popularised by apps like Sunsama. This is helpful if you're trying to be more holistic.

Video: Getting Started with Akiflow

Here's some of the basics of Akiflow and how it works for you:

Recommendations

Alternatives to Akiflow

Let's look at a few apps similar to Akiflow to see whether they are worth considering if you're nearing the end of this guide and looking for more recommendations for daily planner apps.