Milanote

Milanote

Our Rating

Milanote Review (2024)

Best Features, Pricing, Alternatives & Verdict

Milanote is one of the best combinations between notes & projects for visual thinkers, this is a super popular app that combines Miro and light project management in one place.

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What is Milanote?

Milanote is a visual collaboration tool that can be used for projects and notes.


Used by over 100,000 teams worldwide — Try it now for free / No credit card needed

Run all your work on one platform with customizable products that scale with your needs.


What does Milanote do?

Milanote is an interesting solution for those who want to keep themselves organized. In a very visual manner, it’s a combination of a notes app, a project management app, and also a way to collect ideas throughout the day.

It has a whole combination of features that a lot of people like, such as the ability to manage in a Kanban type view, but also be able to bring in images, annotate them, and also create boards and expand on all of your thoughts.

Milanote Templates

You’ve also got task management, commenting, multimedia upload, links, and so much more with Milanote, which makes it that interesting combination between projects and notes. It is probably most used by those who are in the creative and visual industries. So, I can imagine a freelance designer, creative directors, marketers, writers maybe using Milanote to bring all of their ideas together visually. It comes on a wide range of devices like mobile, iPad, desktop, and there’s a web clipper too.


Combine tasks, calendar, meeting booking links & task consolidation into one.

Bring tasks from ClickUp, Notion, Gmail, Todoist & more in Akiflow for organizing in one.


Best Features of Milanote

There are so many different features of Milanote, but here are the ones that I think are most important when looking at it for the first time:

  • Boards: Creating boards is one of the best features, but you can also publish, share, and export boards as well as invite other people to project management. I imagine the board is this visual canvas for you to organize ideas on, but also bring together projects on as well. A lot of people like how you can, on an iPad, sketch out ideas and have other people editing in real-time as well.
Milanote Tasks
  • Collaboration abilities: Uploading files, to-do columns, and comments are all things that help make collaboration a lot easier in Milanote for teams. This is great, but for individuals, this is perfect because you can have your tasks inside of your Milanote board and be able to plan them using some of the predefined templates which are helpful for managing all of that together. Now, it won’t be as rigid as a to-do list application, but largely the experience works well if you are using it on your own and are happy to find the notes where you left them or even those tasks that you’ve added in the columns.
  • Multimedia: Finally, some of the best features are the multimedia uploading and adding images, files, and other elements like videos, which really brings to life any project, meaning you can collaborate on pretty much anything and leave a note for people in the form of sketches or just in the form of comments as well, which makes collaboration really fun and easy to do.

Used by over 100,000 teams worldwide — Try it now for free / No credit card needed

Run all your work on one platform with customizable products that scale with your needs.


How much does Milanote cost?

Milanote is free but premium costs $9.99 per month, per user.

Milanote Pricing, Updated March 2024

Verdict: Is Milanote worth it?

If you're in the hunt for a project management software, but you struggle to find one that matches your visual nature, then Milanote is actually one of the better options on the market.

While it doesn’t have as much structured project management, it does allow you to bring ideas together, collaborate on them, and turn them into something much more visual. For those who work in the creative industry—design, creativity, whatever it may be—that really get on with visual canvases, this is one of the best applications on the market for it.

Milanote Sketching

Think of it as a visual extension of your brain that brings other ideas together in a very fluid way. This won’t be a project management software like monday.com. This is an interesting option if you are a visual thinker and you need to organize yourself.

Boards

Collaborate in boards and build a nested structure to your ideas, thoughts and visuals. Great for visual organizers.

Real-Time Editing

You can edit with more people inside your Milanote account, perfect for collaborating on ideas and visuals in sync.

Mobile

Capturing on the go is one of the best things to do as designers or creatives, inspiration can be captured using Milanote mobile

What sets Milanote apart from other project management and organization tools?

Milanote is very different from other project management software because it combines the nature of a project app and a notes app in one. It offers the ability to take notes and also start planning your week ahead using it. This interesting combination of tools makes Milanote unique, but I don’t typically recommend it for everyone.

Milanote is probably better suited for those who want a combination of note-taking and project management experiences. Milanote sets itself apart from other alternatives primarily because of the wide variety of abilities within the application. It’s solidly built and offers some brilliant features that work very fluidly. It also has some collaborative features which other visual note-taking applications might not offer in this space.

Can you detail Milanote's key features for organizing ideas, tasks, and projects?

Key features for organizing ideas revolve around the experience of dragging items from the left-hand side and organizing them. What’s good about this is that items become pre-created, but there are also templates that save your time. As for the organization of tasks and projects, there are different aspects that help save time, but also there are loads of examples of people using Milanote to bring together ideas. It is a vital extension of their brain and also as a way to plan projects, so it's well worth checking some out on YouTube.


Used by over 100,000 teams worldwide — Try it now for free / No credit card needed

Run all your work on one platform with customizable products that scale with your needs.


How does Milanote facilitate creative projects and brainstorming sessions?

Milanote is really effective for facilitating creative projects and brainstorming. I’ve actually used this with a few people a few years ago, and what I particularly liked about it, in terms of facilitating that creative nature, is the fact that you can leave comments for people and edits appear in real time. If you have the mobile application, particularly the iPad version, you can leave drawings, indicating what people like and don’t like.

When I was working on a project, being able to bring those ideas visually, including the information about it and the tasks needed to happen, as well as separating them out with images and multimedia, was something that flowed very well for brainstorming. You could probably use this for team meetings to bring everything together, especially if you find that other tools might be too unstructured. Milanote provides a good experience in organizing unsorted items, which makes things a lot easier.

How scalable is Milanote for teams of different sizes and types of projects?

If you’re using Milanote for teams, I probably wouldn’t recommend it for over 30 people, primarily because it could get quite messy. The idea behind Milanote is to be a creative expression of bringing ideas together. So, if you’re looking at it beyond 30 people, other tools might be more suitable because of their functionality. Whereas with Milanote, it’s more of a small team project management software that extends to our own productivity as well.

What is the learning curve for new Milanote users, especially those not familiar with digital organizing tools?

For new users, there are a few things you need to know when getting started. It’s important to immerse yourself in making sure that you don’t overload your Milanote with different boards in different places. Keeping things structured and organized is important because if you’re starting out, you don’t want to end up with a messy trail of items. This is really important, but I’m sure designers know that from naming folders and files as they go along.

How does Milanote support collaboration for remote or distributed teams?

Milanote works really well for supporting collaborative work, especially when it’s remote, distributed, or even hybrid. This form of asynchronous communication allows you to communicate inside Milanote with comments, drawings, and other features.

It doesn’t allow for real voice communication, which is really good because if you’re working in those remote/hybrid situations, then you might just want to be able to leave ideas up and then bring them all into one meeting at the end of the month, reducing the meetings you have and bringing more deep work ideation.

Milanote - Text Formats

What limitations or drawbacks have users encountered when using Milanote?

So, some drawbacks and limitations are that it could get quite overwhelming. If you’re not a visual person, it’s probably not suitable for you. And if you’re someone who doesn’t find much benefit from creating their tasks inside this application, then it's probably not suitable for your task management.

You could use Milanote alongside a task management application because it might give you that structured sense of what you need to focus on and use Milanote more for checklists. That’s just something I’ve noticed from exploring this application for my own personal use in the past.

Understanding Milanote

Your Milanote Questions

Can I use Milanote if I'm not a designer?

100%. Milanote offers an open policy to anyone, it just specialises in being a tool for visual thinkers like designers, creatives and more in this space. You can 100% create a Milanote account and get organising your boards and lists.

What are good alternatives to Milanote?

Milanote is one of a kind offering an array of features for creative based professionals, but there are similar tools. The notable alternatives are Miro, Scrintal and Notion. All offer ways to visually bring ideas together - Scrintal and Miro more than Notion, but equally tools that you should weigh up next to decisions on getting Milanote.

Show me some examples of how to use Milanote?

Milanote is used by many creative thinkers.

A good example of a use case is a wedding planner to be able to plan, plot and express an idea to a potential bride and groom and execute the delivery with the features within the tool. Another example could be a graphic designer using it to bring together ideas and branding for a client and the allocated productivity around that said client.

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