Top 10 Email Management Apps: Our 2023 Recommendations

Become smarter at handling your email inbox with these tool picks. These email management tools offer ways to get closer to the magic Inbox Zero.

Top 10 Email Management Apps: Our 2023 Recommendations thumbnail image
The author of this post is Francesco D'Alessio
Francesco D'Alessio

Wednesday 12th Apr, 2023

Share

Sanebox

Why more emails apps? "I have Gmail" - we hear you say.

According to EarthWeb, there are 1.8bn active users of Gmail and yes it does a good job at offering a reliable email management system for everyday email users, but there are alternatives to help enhance it.

Alternatives can lay on the top of your current email experience and add features, abilities and ways to map to your industry specific job that Gmail, a free email service, can't offer to all the users it has around the globe.

Best All-Round Email Apps for 2023

Best For

Team Email Communication

Availability

Web
iOS
Android
Mac
Windows

Pricing

$
$

Best For

Enhanced email experience

Availability

iOS
Android
Windows
Linux
Mac

Pricing

$
$

Best For

Calendar Organisation

Availability

Windows
iOS
Android
Mac
Web
Chrome Extension

Pricing

$
$

Best For

Secure Email Hosting

Availability

Web
iOS
Mac
Windows
Android

Pricing

$
$

Type of Tool

Email Apps: Picking the Best Ones

So picking the best ones is important to helping evolve how you use email. There's tools like Polymail that focus on marketing and sales campaign data for individual email, or tools like Superhuman that present faster, more elegant looking email.

Let's explore all your options with this guidance:

The Perfect Email Apps: Explained

There are a set of features that you need to be aware of when picking an email app.

Take these in mind when looking for your perfect email applications, we've shared a few tools to get elements of these right below. They will navigate which tool is actually best for you and narrow down that decision for your improvement.

  • Budget - You don't want to break the bank. Tools like Superhuman and Polymail are very much high-cost email tools, whereas tools like Hey Email sit in the middle, and Spark Mail offering good free plans. Consider this and remember if you use email a lot/work for yourself - this could be an investment into your use of it.
  • Look - People who use email a lot will not always like Gmail's look and feel. The ads and the clunkier look compared to these more modern selections might be a turn off for those who like aesthetic email apps. Skiff is a good example of a nice-looking email.
  • Function - Finding features like advanced snooze, clean inbox, reminders, integrations are all things that basic Gmail might not be able to do as well as it could but you're willing to pay for. Tools like Spark offer advanced dashboards for seeing what's on and better email management abilities to consider.
  • Productivity - Some email tools like Gated and Hey have their email philosophies around how people should handle them. The likes of Hey has their own system for important emails called "Imbox" and helps people to be more productive around email. Still consider these, but see how they sit with you before jumping in. Or Spike is another example of a type of email tool that changes your approach to email with a conversational focus.

Find More Productivity Tools

Discover Other Tools

Best 10 Calendar Apps for 2023: Our Top Recommendations featured image

Finding the perfect calendar app can be hard. Picking a calendar application that helps you plan your week, or schedule your next meeting, or just to keep yourself organized ahead of time. We've shortlisted the best calendar apps for you.

Top 10 Task Management Apps for 2023 featured image

Our handpicked selections for all-round to-do list applications. Task management tools help us plan our day and with tasks, lists and even projects.

10 Best Project Management Software for Your Team featured image

Project management software are used by teams small and large, finding the right one can unlock huge new productivity boosts. Let's explore our top picks.

Best 10 Note-Taking Apps: 2023 Recommendations featured image

Take better notes and organize your thoughts and ideas with PKM tools, all-round note-taking tools and advanced tools with new AI abilities, here's our top note-taking picks.

5 Best Daily Planner Tools for 2023 featured image

Go beyond your to-do list with these daily planner apps. Daily planners help by housing your calendar and tasks, but offering hand-holding support with your tasks and workload.

Exclusive: Q&A with Evernote Team featured image

Exploring AI Features, New Pricing & Bending Spoons with an exclusive interview with the Evernote team discussing their 2023 roadmap, how they see competitors and much more.

Choose from hundreds of productivity tools

View All
Back to top
Tool Finder

The world's best place to discover and find the perfect productivity tools. From work to life, our productivity tools power our thinking, ideas and progress.

© 2023 Tool Finder. All rights reserved.

English