Top 10 Email Management Apps: Our 2023 Recommendations

Why more emails apps? "I have Gmail" - we hear you say.

According to EarthWeb, there are 1.8bn active users of Gmail and yes it does a good job at offering a reliable email management system for everyday email users, but there are alternatives to help enhance it.

Alternatives can lay on the top of your current email experience and add features, abilities and ways to map to your industry specific job that Gmail, a free email service, can't offer to all the users it has around the globe.

Best All-Round Email Apps for 2023

Spike

Communicate quickly inside email with anyone, like you're using a messaging app.

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Best For

Team Email Communication

Availability

Web

iOS

Android

Mac

Windows

Pricing

$

$

Type of Tool

Email ManagementAI Tools

SaneBox

SaneBox removes distractions from your mailbox to create a productive email system.

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Best For

Cleaner Email & Managing

Availability

Mac

Windows

Android

iOS

Web

Pricing

$

$

Type of Tool

Email ManagementDistraction BlockersAI Tools

Superhuman

Superhuman is designed for those time-poor with emails and want to handle them.

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Best For

Fast Email Management

Availability

iOS

Mac

Windows

Pricing

$

$

$

Type of Tool

Email ManagementAI Tools

Skiff

Handle team email, calendar and documents with a focus on secure handling of data.

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Best For

Secure Team Assets

Availability

Web

Mac

iOS

Android

Pricing

$

$

Type of Tool

All-In-One Productivity ToolsCalendar AppsEmail Management

Polymail

A modern email designed for working professionals with marketing-class functions.

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Best For

Modern email for pros

Availability

iOS

Web

Mac

Windows

Pricing

$

$

Type of Tool

Email Management

Spark Mail

One of the best all-rounder email applications on the market, with a solid design.

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Best For

Everyday Daily Email

Availability

iOS

Mac

Windows

Android

Pricing

$

$

Type of Tool

Email Management

Missive

Manage you and your team inside email - a popular tool with VA, teams and assistants.

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Best For

Email communication

Availability

Web

iOS

Android

Windows

Mac

Pricing

$

$

Type of Tool

Email ManagementTeam Communication ToolsAI Tools

Hey Email

A productivity-intense email experience with rules, but clarity on handling emails.

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Best For

Enhanced email experience

Availability

iOS

Android

Windows

Linux

Mac

Pricing

$

$

Type of Tool

Email ManagementFocus Apps

Outlook Calendar

Use Outlook Calendar to stay organised and plan your time efficiently.

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Best For

Calendar Organisation

Availability

Windows

iOS

Android

Mac

Web

Chrome Extension

Pricing

$

$

Type of Tool

Calendar AppsEmail Management

Proton Mail

Secure email management in one base, built by the folks at Proton in Switzerland.

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Best For

Secure Email Hosting

Availability

Web

iOS

Mac

Windows

Android

Pricing

$

$

Type of Tool

Email Management

Email Apps: Picking the Best Ones

So picking the best ones is important to helping evolve how you use email. There's tools like Polymail that focus on marketing and sales campaign data for individual email, or tools like Superhuman that present faster, more elegant looking email.

Let's explore all your options with this guidance:

The Perfect Email Apps: Explained

There are a set of features that you need to be aware of when picking an email app.

Take these in mind when looking for your perfect email applications, we've shared a few tools to get elements of these right below. They will navigate which tool is actually best for you and narrow down that decision for your improvement.

• Budget - You don't want to break the bank. Tools like Superhuman and Polymail are very much high-cost email tools, whereas tools like Hey Email sit in the middle, and Spark Mail offering good free plans. Consider this and remember if you use email a lot/work for yourself - this could be an investment into your use of it.
• Look - People who use email a lot will not always like Gmail's look and feel. The ads and the clunkier look compared to these more modern selections might be a turn off for those who like aesthetic email apps. Skiff is a good example of a nice-looking email.
• Function - Finding features like advanced snooze, clean inbox, reminders, integrations are all things that basic Gmail might not be able to do as well as it could but you're willing to pay for. Tools like Spark offer advanced dashboards for seeing what's on and better email management abilities to consider.
• Productivity - Some email tools like Gated and Hey have their email philosophies around how people should handle them. The likes of Hey has their own system for important emails called "Imbox" and helps people to be more productive around email. Still consider these, but see how they sit with you before jumping in. Or Spike is another example of a type of email tool that changes your approach to email with a conversational focus.