monday.com vs Paymo: Full Comparison & Breakdown (2023)

Monday Vs Paymo

22 Feb 2025

Go deeper with Paymo and monday.com to compare which one is right for you. Both are project management tools and can help better plan and co-ordinate projects.

Okay, you need a project management software? And narrowed it down...

Let's pick between Paymo and monday.com which one is right for you. Comparing these two is like comparing a Ford Pickup and a basic Skoda hatchback, very different needs.

Paymo

A project management software with invoices, time tracking, timesheets & client logs.

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monday.com

monday.com offers all-round project management popular with all-rounder use in teams.

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Paymo and monday.com are both robust project management software, but in very much different ways and for different walks of life. They are mostly used for different needs.

monday is widely recognized and flexible project management software, offering a rounded approach suitable for various team structures. Much more suitable for teams of the size of 25+ and even lower too.
Whilst Paymo shines in the domain of invoice time tracking and client management. Much more suited towards smaller agencies, or solo freelancers tracking time & moola.

Pros and Cons: monday.com vs Paymo

Paymo - Gantt Chart View - and Managing Tasks

Pros: Paymo

Client Management: Especially beneficial for freelancers, marketing agencies, and those coordinating client work, offering timesheets, time tracking, and scheduling. This is the ultimate place to manage clients in a fixed manner, not fas flexible.
Seamless Invoice Management: Allows creating, designing, and setting up recurring invoices, integrated with payment systems like Stripe and PayPal, with a few more.
User-Friendly Interface: The system is clean and easy to navigate.
Affordable Pricing: Provides a more economical solution. Less and easier to take on. Freelancers will be able to take a look at this thanks to approachable pricing plans.

Cons: Paymo

Learning Curve: It requires some time to learn, mainly due to its client-centric approach.
No Real General Project Management: The software is less effective for general project management tasks when clients are not involved.

Pros: monday

Flexible Structure: Suits a variety of team structures with customizable templates. People also love the way you can use "WorkOS" to save time setting up per department.
Variety of Views: Offers Gantt, Board, List, and Calendar views among others to customize setups with even more options too. Stunning options.
Engaging Visuals: Provides a visually engaging and intuitive experience in project management. Easy to get started with to be honest.
Broad Functionality: Equipped with extensive features and functionalities, it’s easier to set up compared to Paymo. You can scale monday much further than Paymo.

Dashboards inside monday.com app, monday.com review

Cons: monday

Initial Learning: It can have teething problems as users learn the core functions and adapt to the features. Just the pure amount there is to offer, much like any tool.
Pricing: The plans can be somewhat expensive, particularly when compared to the more economical plans offered by Paymo.

monday.com board view for planning tasks in projects

Which One to Choose? Monday or Paymo?

Choosing between Paymo and monday.com depends largely on your specific needs and the nature of your projects.

Paymo - Project Management Overview - Showing Tasks, Milestones and Time Spent

Paymo is tailor-made for professionals and agencies that are client-centric, requiring sophisticated time tracking, timesheet, and invoice management tools. It is most suitable for those who need to closely coordinate projects based on clients, offering fantastic management systems at an affordable price.
On the other hand, monday is the go-to solution for those seeking generalized project management software. It is apt for larger teams, offering scalability, adaptability, and a range of views and features, allowing for a broader overview of ongoing projects. However, it does come at a steeper price, and the initial learning phase can be challenging for some users.

For those who prioritize budgeting and client management, Paymo could be the most optimal choice. Meanwhile, larger teams aiming for extensive project overviews and more generalized use may find monday.com to be more fitting.

It's essential to weigh the pros and cons based on individual or organizational needs before deciding. Reach out if any queries arise as you choose between Paymo and monday.com.