1st May, 2024
Explore the best AI based calendar apps in 2024. Enhance productivity with our expert picks for seamless scheduling using the power of AI and which one to pick for you.
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In the ever-evolving landscape of AI, calendar apps have evolved to be smarter.
Going are the days of manually plotting out each day and second-guessing our schedules. AI-driven calendar applications have ushered in a new era of efficiency, giving us better 1:1 timings, smarting meeting times and healthier habits to optimize our routine.
These sophisticated tools do more than just remind us of upcoming meetings or deadlines, some are organizing the best time to meet, better allocating time for our 1:1 sessions, re-organizing the day ahead and doing much more for us in the background.
Here's some things that these apps need to be good AI calendar apps.
Motion is one of the best AI calendar applications because it allows you to not just manage a calendar, including the likes of meeting links that will automatically be more suitable and move around for your tasks, but it also provides a good task management platform that you can use with others to better align meetings to the priorities that you have, and also coordinate with work that you’re already doing.
Motion is a really interesting solution and it’s been on the market for much longer than some of the other AIs mentioned, and its reliability makes it a good and compelling option for those who want something a little bit more rigid when it comes to machine learning.
Reclaim AI wants to be the best calendar app for not just individuals, but teams too.
Reclaim AI is probably one of the most interesting solutions right now in the calendar AI space. It combines a combination of things like habits, tasks, and meetings, as well as calendar management in one location. So, if you're managing your calendar with your team and you use Google Calendar, it allows you to smartly organize your tasks, calendar, and things that you routinely do, like exercise and lunch, without having to constantly rearrange your meetings and the calendar in general.
It does this by using AI in the background to approach it in a smarter manner, and it also has a more recently released feature called Smart Meetings, which allows you to have one-to-one meetings that are automatically scheduled using multiple calendars for those who are in your team plan. Reclaim AI is a really interesting option if you’re a small team or you’re a busy team that typically has lots of meetings and wants to take the weight out of planning them but also to see analytics on how your team is spending your time to help improve where you’re spending your time and what output that is.
Rise Calendar is getting a lot of attention because Mayday recently shut down, making this one of the closest alternatives to Mayday out there.
The application is a way for you to plan your meetings but also allows you to schedule your calendar and uses AI to help block in focus time as well as resolve conflicts. It is something that a lot of people are looking towards as they try to block in focus time so that people don’t meet with them, as well as use a meeting scheduler tool that allows you to find the most suitable meeting time for both parties.
It also has automated cross-calendar blocking, which means that you can block off an appointment on your private calendar and it will not expose that personal information on your work calendar but still block the time out. Rise stands at a really interesting point as they continue to evolve the application with the more recent iOS application, and I expect them to introduce more AI features in the near future.
timeOS wants to be an AI companion for summarizing your day and organizing relevant information. It works with Google Meet, Zoom, Microsoft Teams, and Slack as a way to build a better structure to what your day looks like with meetings. It helps you to join your next meeting instantly, summarize your meeting as you’re in it, and also be able to capture anything on the go using WhatsApp.
This application is almost like the assisting experience in your calendar management, meaning small little errands can be done for you like dictation and even going into meetings with an AI so that you don’t have to attend them yourself. Taking notes is a primary part of them, with other experiences like monday, HubSpot, Trello, and Slack being some of the things that it does in terms of automations. This is a really interesting experience for those who are looking at a way to consolidate more AI agents to do things for you in the background.
Vimcal is a calendar application targeting people who have too many meetings. It claims to be the fastest application in the world and allows you to coordinate calendars and meetings with other people very quickly.
It does this with a simple meeting scheduling tool but has a bunch of additional abilities like group voting, scheduling personal links, and a copy-to-clipboard feature which allows you to paste it into the email application of your choice. It also has natural language input and an AI scheduling assistant, which will allow you to copy things directly into Vimcal to find the right slots instead of constantly having to switch between applications.
It also boasts one of the best mobile applications as touted by Apple on the App Store. Many people look at Vimcal because what it does quite well is provide a speedy experience and is very much focused on trying to enhance your day-to-day productivity with meetings. However, it's important to note that most of these AI applications are going to be pretty steep, but Vimcal is fairly aggressively priced at $15 per month.
Overall, artificial intelligence calendar applications are definitely an emerging market as people look to better manage tasks that they previously did manually, like organizing meetings, coordinating with others, and trying to manage schedules for one-to-one meetings. It appears that most of these applications are addressing at least one of these issues by using AI tools.
The list here is really impressive, and one notable example is Reclaim AI. It seems to have some really interesting abilities when it comes to managing meetings as well as setting priorities for yourself and habits that you want to automatically weave into your schedule. Largely, all of these AI calendar apps are super interesting in the market right now and will continue to expand this list.
Daily planning that flexes to you. Connect your to-dos and calendars. Try it free.
Time block from Notion, ClickUp, Linear, and more, in any calendar for intentional days.
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