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23rd Apr, 2024
Small teams and businesses use project management apps to help track progress and streamline processes. Here's our best picks of best project management apps for small teams.
Used by over 100,000 teams worldwide — Try it now for free / No credit card needed
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Small businesses and teams thrive on getting on the same page.
Once they are, brilliant things can happen from startups conquering the world of technology, to the new recruitment agency that wants to make strides in the local area.
Small teams build amazing things, so they need functional and fast tools to get them on the same vision. So making sure they have the right tools for the job is very important and maybe they don't need the big project management tools that you tend to see.
Let's unpack the best project management tools for smaller businesses:
Our recommendation is to go and explore the best project management software for bigger and more suitable tools, that offer tools like ClickUp & monday.com.
A small team is made up of 5-20 people.
For this set of recommended tools, we've chosen between 5-20 people as a small team or small business and optimized the selection of tools accordingly.
Small teams are the bread and butter of our economy. If you're a member of small team and you're actively looking for a project management software, you're in the correct place. But what makes the best project management tools for smaller teams and businesses?
For Larger Teams | For Smaller Teams |
---|---|
Scalable & workflow-orientated | Easy to learn |
Fast, reliable & good uptimes | Strong sharing abilities |
Support and account management | Flexible and customizable |
You want your team to get into the tool faster and if you ever consider expanding into more staff, more clients, more employees, it might be better to expand into a project management software designed more for teams beyond.
Used by over 100,000 teams worldwide — Try it now for free / No credit card needed
Run all your work on one platform with customizable products that scale with your needs.
Every day, Wrike eliminates inefficiencies for 2.4 million people.
Wrike aims to be one platform to streamline all workflows
Wrike is great for small businesses because it offers a low education need.
This means most team members onboarding will understand how Wrike works. This is thanks to Wrike's more traditional project management layout which works well for teams. This project management tool is popular with marketing teams that are trying to co-ordinate campaigns and product releases.
There's so many handy features for teams like gantt chart views for the big picture perspective, dashboards in the low-tier premium pricing that allow teams to get on the same page with data and up to 20 free collaborators for client-facing work.
Wrike is a good place to start for small teams since it uses a lot of collaborative features and many different views. You can also access a lot of unlimited features with the less expensive price package too, useful for growing teams to learn how to use different functions and experience the software as a whole.
This is one will be a structured base for your team and gives you the most room to expand as a team and more strategic approaches with your projects.
Here's some more things to consider if you're tempted to pick Wrike:
Taskade is a lightweight project management app.
Taskade is a strange one because it offers a project management experience alongside a productivity tool that many people use for a range of situations like bullet journals, task lists and more. So it can be moulded in a range of ways, but small teams love Taskade for being able to create a wide variety of views.
For project management it has good views like kanban, calendar, list, action, organizational charts and mind mapping which make it a more diverse tool for expressing your work. You can assign, set due dates and even now use AI to save time expanding on topics, writing a task list and breaking down copy.
Taskade is one of the cutting edge providers developing AI features.
Here's some of the things that standout and make Taskade a good choice:
Used by over 100,000 teams worldwide — Try it now for free / No credit card needed
Run all your work on one platform with customizable products that scale with your needs.
Trello is priced well for small teams and allows for fantastic kanban boards which makes it super attractive to teams that don't have much time to get started. If you're a startup or team launching something and need to get co-ordinated, the kanban boards are Trello's forte meaning you can get going from day dot.
Trello is one of the best all-rounders for getting started and many people credit it thanks to the boards and power-ups connected behind each card you create that give you more superpowers for better management of your tasks and projects.
Here's some of the best features for smaller teams and why to choose it:
Todoist is a personal to-do list app for sure.
But yes, Todoist is a perfect list management software for small teams that might not want something too overwhelming. So this means those small businesses that might want to create lists, assign others and keep projects to a minimum.
Todoist is a much lighter way to manage projects but with the team plan you can create a team inbox for your tasks, assign tasks, give due dates, create templates and even turn any of your lists into board view which makes handling them a lot easier in Todoist.
Todoist recently launched team workspaces, something we explain in our latest YouTube:
Here's some of the bits we like for smaller teams and businesses:
Used by over 100,000 teams worldwide — Try it now for free / No credit card needed
Run all your work on one platform with customizable products that scale with your needs.
Paymo is a good one for managing your business if it is client facing.
Paymo is great for small teams that want to handle invoices, clients and track all that time in one. It really is a gem for managing everything and used by freelancers and agencies alike that want to bring the client management process all into one base with solid project management for making sure tasks are assigned and workload is managed.
Paymo is one of the most structured yet power feature driven tools we've reviewed.
Here's the best features in Paymo that make it stellar for small teams or freelancers:
Used by over 100,000 teams worldwide — Try it now for free / No credit card needed
Run all your work on one platform with customizable products that scale with your needs.
Small teams can benefit from using Notion.
You can learn and adapt the workspace over time to work specifically for your team members using different blocks like tables, images, and databases, and you can always download templates to help get you started.
A lot of people get scared of Notion, but there's actually some great courses to learn Notion that are worth exploring to allow you to optimize it and learn it in 2024 for your smaller team and become the oracle in your team.
Here's the features that matter most to small teams:
Smaller teams looking at Any.DO might find it attractive thanks to the lightweight nature.
It is really easy to use and comes with a clean and simple design that allows you to better manage and co-ordinate workload. The project management abilities allow you to move between table, kanban and calendar view which is nice to have much like you can do inside of apps like Taskade and it works nicely.
Any.DO isn't the complete system like Wrike, but does offer a lighter weight way to manage your tasks, projects in a familiar setting for people.
What features make the most sense for smaller teams:
For teams between 1 and 5, you'll love Superlist because it offers a free plan.
Superlist is a task management app at heart, like Todoist with less features. Superlist wants to help you better manage your tasks and manage them into a list that acts like a note. This makes it great for collaborative work (with real-time collaboration abilities) and the ability to add notes, headers, images, attachments, voice notes and even tasks too (wink).
This one is great for those who don't want a fully completed project management tool.
At $12 per user, per month past 5 people, Superlist is more expensive but
Used by over 100,000 teams worldwide — Try it now for free / No credit card needed
Run all your work on one platform with customizable products that scale with your needs.
Here's our take on which one you should go for in 2024:
For the total personalization and customization for your team workflows:
For the perfect client facing experience for small teams focusing on clients:
For the easy, get started and get moving option for your small team:
Now you have taken a look through all the best project management software for small teams you can think about the four things we mentioned earlier.
You can always test free trials and have a look around at reviews of how other small teams and businesses have gotten on with project management software.
Small teams will benefit from using project management software, it doesn't matter how big or small your team is, you'll still need to manage projects, tasks and other people. Project management software can help marketing teams, sales teams, product development teams, and any team that needs to manage people, tasks and customers.
Project management apps for small teams help members stay aligned with the process, meaning users can easily understand the values of the team and what to do next. This helps keep a continuous flow of work so there are no issues or hiccups along the way.
Lots of information can get lost within separate chat applications such as details about projects, meeting times and notes and so on. With project management apps you can keep all important information in one place, accessible at any time to whoever needs it.
And finally, project management software helps teams stay on track. You can use a range of different dashboards and views to track the progress of each step of the project, this helps with amending any issues, or working out how to better manage the project.
Used by over 100,000 teams worldwide — Try it now for free / No credit card needed
Run all your work on one platform with customizable products that scale with your needs.
From trending reads, trending tools and beyond
monday.com offers all-round project management popular with all-rounder use in teams.
monday.com Sales CRM is designed for sales teams to manage success together in one.
Pipedrive helps sales teams manage funnels and grow their businesses.
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