Motion and Sunsama our are two daily planner tools that can also be used for team project management. This Overview we're going to do a deep dive and comparison between the two to help you work out which one is right for you.
We'll be looking at aspects like planning your schedule with tasks and also overviewing how they can be used in a work environment as well with the team elements of project management we're going to also be exploring which of these applications has pros and cons, evaluating all other features that might be useful and we'll talk also about the pricing.
So let's dive into this Sunsama vs. Motion overview
Short Overview of Tools
Here's what both apps do and what they offer users:
- Motion is well known on the market as one of the faster growing to-do list applications that combine calendar, which makes it a daily planner application. It also has team functionality that allow you to collaborate with others that make it easier to manage projects in a small setting that maybe up to 25 people can utilize.
- Sunsama on the other hand is a well-known application that has been in the market much much longer than likes of Motion It has been probably one of the original daily planner applications. It does have some team functionality that allows others to collaborate inside of a project. It also has something called task consolidation which allows you to bring all of your tasks from other applications that are project or task based into the same application making life easier for managing it as a dashboard.
Interface & Usability
How do Motion and Sunsama compare for day-to-day use:
Sunsama
- Let's begin with Sunsama, the application allows you to manage your calendar and your tasks in one location. You can switch between calendar and task management view which is more of a kanban-style upcoming week view which is perfect for managing everything in one in Sunsama.
- The primary focus is more mindfulness allowing you to focus on not overloading your lists or your tasks for the day and focusing on those tasks at hand so they have a combination of features that allow you to do that by focusing in the task and trying not to overload yourself like weekly objectives, focus mode and guided planning which helps you to ritualize finishing your work day and starting your next one.
- This is definitely different from the likes of Motion and in terms of interface and usability Sunsama is really approachable with a clean design, but doesn't have a phenomenal mobile application which is more of a reader-like experience
Motion
- On the other hand Motion allows for a cleaner user interface with the calendar being the focus and the ability to jump to projects and tasks, with a few different views to help organize those projects within team.
- Largely the calendar is the main element of this with a sidebar, which allows you to organize your tasks for the day ahead as well as drag them into your calendar Motion also has a booking system that allows you to send out links and this allows.
- Perfectly syncing with the AI which is one of the better features inside of motion so it's well worth looking into how the interface utilizes artificial intelligence like reorganizing your calendar and your tasks based on what the AI recommends based on your auto scheduling.
Daily Planning & Scheduling
Let's explore how these two compare when it comes to planning a day:
Motion
- Motion is a popular tool for daily planning, as it allows you to schedule your week ahead using the calendar functions. Most importantly, it uses artificial intelligence to reorganize your tasks based on importance through a feature called auto-scheduling. This can be activated per task and is an excellent way to organize your tasks so they're more adaptive to the busy day ahead.
- For example, if something comes in that is much more important and the task is flexible or set to be scheduled, it will move that task around based on attributes like time of day, urgency, and other factors.
- This is a really helpful function that many people appreciate in Motion, and it's something many people utilize when planning their day. It's easy to switch between individual task mode and project management mode in Motion, which improves how you use the application to enhance your day-to-day productivity scheduling.
Sunsama
- Sunsama is a really great tool for daily planning because it sets limitations for you, addressing a common issue many people face: overloading their to-do list with too many tasks. Sunsama tackles this by setting a daily limitation and providing small indicators that notify you when you're overloading your to-do list.
- This function is seamlessly integrated into their scheduling, which is designed to help you plan your day effectively without overloading it. A standout feature is the "guided plan" instance, which encourages planning your day efficiently and not taking on too much.
- Additionally, there's a feature called "weekly objectives," which is quite beneficial. It allows you to zoom out from the immediate tasks at hand and focus on what you actually need to accomplish, allocating time per day in what seems to be a much faster way to plan your day ahead and even your entire week.
Team Project Management & Collaboration
For collaborating with others, how do Sunsama and Motion compare:
Motion
- Motion is equipped for project management within the application, allowing you to collaborate with others on projects through various views like Kanban and table view. These features offer effective ways to organize your team, plan what's ahead, ensure everyone is focused on the same tasks, and assign responsibilities to team members.
- However, one of the major strengths of Motion is in the planning of your own time, especially when it comes to organizing teams. While you can assign tasks to others and collaborate on those tasks within the projects you've created, you also have the capability to organize your own day ahead.
- This aspect is particularly effective because many teams struggle to manage their own productivity, and Motion provides tools that help individuals focus on their personal time management as well as team-based project management.
Sunsama
- Sunsama does have some project management abilities, allowing you to assign tasks to other people within your existing Sunsama account, this is very much so because you can add people to different projects, which are essentially just organized areas for you and your team to collaborate.
- It isn't very complex in terms of what you can do with the wide variety of views in comparison with Motion. However, you do have the calendar and to-do view, which keep things simple. And, of course, with the task consolidation across multiple accounts, it is a much better way to be able to bring tasks from other applications into the system and begin to assign them to other people as well so that the context is continued.
Pricing & Plans
What is in it with pricing, what are the limits and pricing realms:
Motion
Sunsama
Which To Pick: Sunsama or Motion?
Let's help you pick the one that matters most to you:
- Choosing between these two options, Motion and Sunsama, is an interesting one. I would probably typically recommend Sunsama more for those who are looking for more guided planning, task consolidation, and a daily plan-like application.
- While there are some abilities with project management, I wouldn't typically recommend it above Motion. However, Sunsama is a really good alternative if you're looking for something that's much more mindful, much more focused, and more of a generalized application with a little bit of AI sprinkled in there.
- Whereas Motion is probably better if you are on board with artificial intelligence, happy for it to reprioritize your task list, and also open to adding more people along the line in terms of other people you want to collaborate with. There are some good AI abilities; views are great, and it does have some project management systems too.